Team Organiser (Sizewell C)

EDF; Sizewell; On-site; GBP 24,000 - 32,000; Full time

Job summary

EDF Sizewell C Jobs Service is seeking an organised and proactive Office Administrator to support the Sizewell C project team in delivering efficient office operations and robust records management.

The role involves diary management, travel arrangements, document control, onboarding support, and close collaboration with multiple teams to maintain high service levels and accurate data across project systems.

Qualifications

• Experience of office working.
• Excellent organisational skills.
• Administration experience.
• Experience of using Office 365.

Responsibilities

• Undertake general office administration duties including mail control, coordinating diaries, processing and maintaining personnel records.
• Arrange travel, hotels and vehicles, and order PPE for the team.
• Organise meetings and the production, collation and dissemination of documentation; take minutes when required.
• Provide a consistent presence on behalf of the team and maintain customer service levels.
• Maintain an efficient electronic filing system and manage standing meetings records and approvals.
• Utilise financial and procurement systems and act as Local Purchasing Agent where directed.
• Report team problems (IT, facilities) and monitor responses.
• Act as central point of contact for the team and ensure efficient communication with stakeholders.
• Support vetting and onboarding coordination and IT requests for new starters.
• Support compliance with audits and recruitment requirements.
• Manage project databases and track data for reporting.
• Collaborate with team leaders to define and track KPIs for decision-making and improvement.

Skills

Office 365

Organisational skills

Multi-tasking

Teamwork

Communication

Tools

Office 365

Job description

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Contract Partner Company: Civil Works Alliance (CWA)

Employing Company: CWA

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

Job Responsibilities

• Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide a consistent presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
• Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
• Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
• Report team problems e.g. IT and office facilities and monitor response.
• Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
• Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure smooth entry to the project
• Supporting new starters with joining information and requesting IT
• Support compliance with internal and external audits
• Review and process recruitment requirements
• Manage project data bases
• Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.

Experience

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We're not just building new nuclear power stations. We're developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there's always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it's also an industry which is changing.

We're a responsible business and proud to be Britain's biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.