Team Organiser (Sizewell C)

EDF Energy Limited; Sizewell; Teletrabalho; GBP 25 000 - 32 000; Tempo integral

Resumo da oferta

EDF Energy Limited at Sizewell is seeking an organised administrator to support project teams with general office duties, diary coordination, travel arrangements and records management.

You will use Office 365, handle communications, and help maintain procurement and data systems, contributing to efficient project delivery. This role suits someone who can work independently or within a team and values accuracy.

Qualificações

• Experience in general office administration and records management.
• Ability to coordinate multiple calendars and arrange travel.
• Strong organisational skills and attention to detail.

Responsabilidades

• Undertake general office administration duties including mail, diary coordination, personnel records, travel and PPE ordering.
• Organise meetings, take minutes, and disseminate documentation; follow up actions.
• Provide consistent customer service and internal communications within the team.
• Maintain an efficient electronic filing system and ensure statutory records and approvals are properly kept.
• Utilise procurement systems and act as Local Purchasing Agent for stationery and supplies.
• Report and monitor IT and office facilities issues; coordinate with external stakeholders.
• Serve as central point of contact and relay important information and updates.
• Support onboarding and IT requests for new starters; assist audits and recruitment processes.
• Manage project data bases and collaborate with leaders to track KPIs and provide reports.

Conhecimentos

Office administration

Team collaboration

Diary management

Multi-tasking

Communications

Attention to detail

Ferramentas

Office 365

Descrição da oferta de emprego

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Contract Partner Company: Civil Works Alliance (CWA)

Employing Company: CWA

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs

Job Responsibilities

• Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
• Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
• Provide a consistent presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
• Maintain an efficient electronic filing system paying particular attention to records of standing meetings, statutory records, and approvals.
• Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.
• Report team problems e.g. IT and office facilities and monitor response.
• Act as a central point of contact for the team, ensuring efficient communication flows both within the team and with external stakeholders. Relay important information, updates, and announcements.
• Support the vetting & onboarding coordinator by liaising with, delegates and suppliers to ensure smooth entry to the project
• Supporting new starters with joining information and requesting IT
• Support compliance with internal and external audits
• Review and process recruitment requirements
• Manage project data bases
• Collaborate with team leaders to define and track key performance metrics, providing regular reports and analysis to support decision-making and continuous improvement.

Experience

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

Why Join Us?

For more than 60 years, nuclear power stations in the UK have been quietly keeping Britain fuelled with massive amounts of home-grown energy.

Our teams up and down the country are proudly continuing to serve the nation – but they also have an eye on the future.

EDF is leading the UK's nuclear renaissance with the construction of a new nuclear power station at Hinkley Point C and plans for a new power station at Sizewell C in Suffolk.

Nuclear power is the most reliable, low-carbon energy source currently available to the UK. EDF is playing a key role in the development of nuclear sites, while Hinkley Point C will provide low-carbon electricity to meet 7% of the UK demand. The project is already making a positive impact on the local and national economy as well as boosting skills and education.

We're not just building new nuclear power stations. We're developing careers, upskilling generations and creating thousands of employment and apprenticeship opportunities across a variety of skills areas.

It takes a special kind of person to work in the nuclear energy industry and although we have thousands of them there's always a need for more.

Our industry has a mind-boggling range of opportunities and more jobs, and in more places, than you might think. But it's also an industry which is changing.

We're a responsible business and proud to be Britain's biggest generator of zero carbon electricity. With size, age and experience, we believe we can do even more.