Team Organiser - Cardiff (Canton) - 12 month fixed term contract/secondment

ENGINEERINGUK; Cardiff; On-site; GBP 29,000 - 32,000; Full time

Job summary

An established industry player is seeking a Team Organiser to support a senior executive in Cardiff. This role involves managing office administration, coordinating diaries, and organizing meetings to ensure smooth operations. The ideal candidate will possess strong organizational and communication skills, with the ability to multitask effectively. This position offers a 12-month fixed-term contract with the potential for permanence, allowing you to make a real impact in a vital role. Join a diverse and inclusive workplace that values your contributions and supports your career development.

Benefits

28 days annual leave

Discounted online shopping

Childcare vouchers

Healthcare offers

Subsidies on rail season tickets

Pension schemes

Paid reserve leave for Armed Forces

Qualifications

• Strong organization and communication skills are essential.
• Experience in IT packages and time management is crucial.

Responsibilities

• Manage office administration duties and control mail.
• Organize meetings and maintain efficient filing systems.
• Provide excellent customer service via telephone.

Skills

Multi-tasking

IT proficiency

Time management

Organizational skills

Communication skills

Education

Office management qualification

Job description

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Team Organiser - Cardiff (Canton) - 12 month fixed term contract/secondment

View more categories View less categories Sector Transport and Logistics Contract Type Permanent Hours Full Time

About Network Rail

Join Network Rail - Where People and Connections Matter

At Network Rail, we're dedicated to keeping passengers and freight moving safely and efficiently across the country. When you join us, you're not just part of a team - you're part of something that matters to millions. We believe that our people are at the heart of what we do, and every role plays a vital part in building a better, more connected railway. Click here to learn more.

We're committed to creating a diverse, inclusive workplace that reflects the communities we serve. To discover more about our ED&I commitments click here. We value flexibility and understand the importance of a healthy work-life balance. As a Disability Confident Leader, we'll do everything we can to accommodate any needs throughout the recruitment process.

If you're ready to make a real difference, we'd love to hear from you!

Brief Description

To support a senior executive or a complex team, and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.

About the role (External)

Key Accountabilities:

1. Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

2. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

3. Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.

4. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

5. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

6. Report team problems e.g. IT and office facilities and monitor response.

7. Undertake administrative tasks as directed including technical literature searches for the team.

8. Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.

Job Skills, Experience and Qualifications:

Essential

• Ability to multi task

• Experience in appropriate IT packages

• Good time manager

• Strong organisation skills

• Good communication skills (verbal and written) including excellent telephone manner

• Experience of working with a team.

Desirable

• Sound railway background and knowledge of railway geography

• Recognised qualification in keyboard associated skills and office management techniques

• Knowledge and experience of records management

How to apply (External)
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Salary: £29,000 - £31,500 per annum
Closing date: 15th May 2025. - Late applications will not be accepted.

Click apply now to apply. This role has the potential to become permanent. This is a 12 month fixed term contract/secondment

You can visit Evenbreaks Career Hive for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please contact [e-mail].

We positively embrace flexible working recognising that employees may wish to balance work and family/home life.

In Wales and Western region, you will have the opportunity to join PROUD, our reward and recognition scheme where you can say thanks and recognise colleagues across the region who have demonstrated outstanding values and behaviours.

At Network Rail we promote a diverse and inclusive organisation. We are working in conjunction with the Cultural Fusion team to support black, Asian and minority ethnic colleagues. If you would like support with your application or interview please contact Wales&[e-mail]

Network Rail Benefits - To find out about what benefits we offer, click here

All offers of employment are conditional upon satisfactory completion of pre-employment checks. Click here for more information

***Some of our roles require face to face Drugs & Alcohol testing. Further details will be shared with you as part of your formal offer.****

Company

Every day, 4.8 million people use our network. Keeping Britain moving and building a better railway for the future is full of challenges – but also tremendous opportunities.

From our commitments to your development, our range of benefits and our approach to Diversity & Inclusion, we believe there are many reasons to join the team at Network Rail.

We’re proactive in empowering employees with the knowledge to help them progress. We encourage all our employees to be ambitious, and offer great training and career development opportunities. As the railway becomes bigger and more technologically advanced, it’s crucial that our employees have the right skills to develop their careers and meet the challenges ahead.

We believe that investing in our people is one of the most effective ways of improving the safety, reliability and efficiency of the railway.

We also know that it’s vital to get each individual’s training programme just right. As well as helping us to meet our immediate needs, we believe this is an approach that encourages people to stay with us and develop their careers.

Your health, wellbeing and benefits

We believe that safety and performance go hand in hand and this doesn’t just mean safety on the railway! We are committed to the wellbeing of our employees and believe, that should come first.

We provide access to support services such as our employee assistance program to help you with finances, family, health and wellbeing. In addition to this, we offer excellent benefits, are sensitive to work-life balance and encourage our employees to use their 5 volunteer days for their favourite causes.

We have a range of benefits including:

• 28 days annual leave entitlement.
• My benefits – Our discounted online shopping site.
• A range of discounted offers including, childcare vouchers, Healthcare offers – cycle to work, healthcare club discounted membership and other benefits.
• Subsidies of up to 75% on rail and underground season tickets.
• A range of pension schemes.
• 2 weeks paid reserve leave for our Armed Forces community.

What Diversity and Inclusion means to us

‘Diversity’ means recognising differences between people while valuing the contribution they make. ‘Inclusion’ means creating safe and welcoming workplaces with fair cultures that encourages innovative and fresh ways of thinking.

Our aspiration is that the behaviours and actions that support diversity and inclusion will come from the conviction of everyone here at Network Rail – making diversity and inclusion a conscious part of how we run our business throughout Britain.

Disability Confident Leader

Network Rail is an accreditedDisability Confident Leader . This means, where a disabled applicant meets the essential criteria for any of our vacancies, they will receive an interview.

Find out more about our recruitment processhere

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