Team Coordinator, Studios

World Wrestling Entertainment, Inc.; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

IMG is seeking a detail-oriented coordinator to support budgeting, scheduling, and data management across sports industry projects in the UK. The role involves coordinating internal calendars, client sessions, and cross‑department meetings with the design and production teams.

You will assist with video projects, RFP responses, and industry events, including high-profile events like Wimbledon and The Open. Weekend/work evenings may be required on occasion.

Qualifications

• Interest in sport and industry knowledge.
• First Aid/Health & Safety training preferred.
• Valid full driving licence.
• Excellent time management, reliable and punctual.
• Ability to work independently and in a team.
• Positive, professional and enthusiastic attitude.

Responsibilities

• Track the development budget against costs.
• Maintain databases such as the planning calendar, business development calendar, The Well Teams channel and other key systems, acting as the main point of contact and data owner for Salesforce.
• Scheduling and setting up creative ideas and production solution sessions for pitch responses where required.
• Supporting pitch response owners with schedule creation and management, document gathering, arranging check-ins and inter-department meetings, and liaising with the design team to meet key milestones and deadlines.
• Building strong company-wide relationships, tracking, monitoring and sharing relevant news and events from across the sports industry, and identifying key industry events to attend.
• Supporting and contributing to Studios initiatives such as Green to Screen and Free to Be.
• Coordinating invites, attendance and hospitality for client-hosting events such as Wimbledon, The Open, The Solheim Cup, the US Open and others.
• Providing project management and coordination support on broader consultancy projects as required.
• Contributing to the forward planning of industry events, awards submissions and conferences.
• Providing key assistance and coordination support for video projects, including case studies, awards films, Team Talks materials and other content as required.
• Coordinating and booking external support for RFP responses and sizzle reels as required.
• Leading and managing the insight-gathering process for RFP responses, coordinating internal stakeholders and external research to collate client data, market intelligence and financial insights to maximise the competitiveness of submissions.
• Providing administrative support, including drafting correspondence, agendas and meeting minutes, organising hospitality, and supporting projects and events delivered or hosted by the SVPs or Commercial Team.
• Carrying out any other duties within the scope and purpose of the role.

Skills

Interest in sport

Time management

Team player

Initiative

Professional attitude

Punctuality

Education

A-Level standard

Tools

MS Office (Word, Excel, PowerPoint, Teams)

Job description

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Key Responsibilities and Accountabilities:

• Tracking the development budget against costs.
• Maintaining databases such as the planning calendar, business development calendar, The Well Teams channel and other key systems, acting as the main point of contact and data owner for Salesforce.
• Scheduling and setting up creative ideas and production solution sessions for pitch responses where required.
• Supporting pitch response owners with schedule creation and management, document gathering, arranging check‑ins and inter‑department meetings, and liaising with the design team to meet key milestones and deadlines.
• Building strong company‑wide relationships, tracking, monitoring and sharing relevant news and events from across the sports industry, and identifying key industry events to attend.
• Supporting and contributing to Studios initiatives such as Green to Screen and Free to Be.
• Coordinating invites, attendance and hospitality for client-hosting events such as Wimbledon, The Open, The Solheim Cup, the US Open and others.
• Providing project management and coordination support on broader consultancy projects as required.
• Contributing to the forward planning of industry events, awards submissions and conferences.
• Providing key assistance and coordination support for video projects, including case studies, awards films, Team Talks materials and other content as required.
• Coordinating and booking external support for RFP responses and sizzle reels as required.
• Leading and managing the insight-gathering process for RFP responses, coordinating internal stakeholders and external research to collate client data, market intelligence and financial insights to maximise the competitiveness of submissions.
• Providing administrative support, including drafting correspondence, agendas and meeting minutes, organising hospitality, and supporting projects and events delivered or hosted by the SVPs or Commercial Team.
• Carrying out any other duties within the scope and purpose of the role.

Unusual Challenges or Circumstances May require occasional late starts, late finishes, evening and weekend working where required, although the role is primarily weekday office-based.

Key Result Areas- Excellent logistical coordination and support.

• Ensuring all databases are regularly updated and maintained accurately.
• Knowledge and Experience Database and Excel management.
• Calendar and schedule management.
• Experience working with external partners, suppliers and clients.
• Ideally, previous experience in a production environment.
• Previous experience at Assistant or Coordinator level.
• Knowledge of and interest in the sports industry, with a desire to learn about future production trends.
• Ability to work effectively under pressure and manage competing priorities.
• Strong written and verbal communication skills.
• Ability to work to and meet deadlines.
• Strong team player.
• Proficient in Microsoft Word, Excel, PowerPoint and Teams.
• Educated to A-Level standard or equivalent.

Skills and Abilities

• A keen interest in sport.
• First Aid and/or Health & Safety training.
• Full clean driving licence.
• Excellent time management skills; reliable and punctual.
• Able to work effectively both independently and as part of a team, demonstrating initiative and self-motivation.
• Positive, professional and enthusiastic approach to work.

Working Conditions

This role will be based at IMG offices in Stockley Park, Uxbridge. This is a permanent position. Some weekend travel and evening events may be required.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non‑discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non‑discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.