Team Coordinator

EMEA3 Recruitment; Manchester; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Arup in Manchester is seeking a Team Coordinator for a 12-month contract. Hybrid role with three days on-site.

You will provide high-quality administrative and operational support to the Environment and Climate Services team, coordinating day-to-day activities, preparing documents and presentations, and assisting with bids and project coordination. The ideal candidate will have strong experience in team coordination, administration, and business support, excellent organisation, and proficiency

Qualifications

• Strong previous experience in team coordination, administration, business support or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities and stakeholders.
• Strong Microsoft 365 skills, particularly PowerPoint, Excel, Teams and SharePoint.
• Experience producing polished presentations, reports and other professional business documents.
• Excellent written and verbal communication skills, with strong proofreading and editing capability.
• A proactive, personable and collaborative approach with the ability to build relationships quickly.
• Confidence supporting meetings, events, schedules, trackers and general team administration.
• An interest in using digital tools, including Microsoft Copilot, to improve processes and ways of working.
• Previous bid, PQQ or business development support experience would be advantageous.
• Experience within professional services, engineering, construction or consultancy environments would be beneficial.
• An NVQ in Administration or a similar administrative or secretarial qualification would be desirable but is not essential.

Responsibilities

• Coordinate meetings, diaries, schedules and day-to-day team activities.
• Produce, proofread and edit high-quality documents, reports and presentations in line with brand standards.
• Support bids and PQQs, including preparing CVs, project sheets and supporting documentation.
• Support project teams with administrative and operational requirements.
• Coordinate holidays, absences, wellbeing activities and changing team requirements.
• Support new starters and coordinate inductions to ensure a smooth onboarding experience.
• Organise internal social activities and client events.
• Create and maintain training trackers, records and shared team information.
• Arrange meeting rooms, audiovisual requirements, refreshments and other meeting logistics.
• Work collaboratively with multiple stakeholders and proactively gather the information needed to keep activities moving.
• Use CRM and Microsoft 365 tools to support efficient ways of working and share best practice across the wider Business Operations team.

Skills

Team coordination

Administration

Business support

Microsoft 365

Bids/PQQs support

Communication skills

Stakeholders management

Education

NVQ in Administration

Tools

Microsoft 365

PowerPoint

Excel

SharePoint

Job description

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup , we are looking for a Team Coordinator for a 12 month contract based in Manchester. Hybrid with 3 days per week on-site.

Purpose of the role

We’re looking for an experienced Team Coordinator to provide high-quality administrative and operational support across Arup’s Environment and Climate Services team.

You’ll play a key role in keeping the team organised and running smoothly, coordinating day-to-day activities, supporting projects and stakeholders, producing professional documents and presentations, and helping with business development activities.

What you’ll do

• Coordinate meetings, diaries, schedules and day-to-day team activities.
• Produce, proofread and edit high-quality documents, reports and presentations in line with brand standards.
• Support bids and PQQs, including preparing CVs, project sheets and supporting documentation.
• Support project teams with administrative and operational requirements.
• Coordinate holidays, absences, wellbeing activities and changing team requirements.
• Support new starters and coordinate inductions to ensure a smooth onboarding experience.
• Organise internal social activities and client events.
• Create and maintain training trackers, records and shared team information.
• Arrange meeting rooms, audiovisual requirements, refreshments and other meeting logistics.
• Work collaboratively with multiple stakeholders and proactively gather the information needed to keep activities moving.
• Use CRM and Microsoft 365 tools to support efficient ways of working and share best practice across the wider Business Operations team.

The Skills you’ll need

• Strong previous experience in team coordination, administration, business support or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities and stakeholders.
• Strong Microsoft 365 skills, particularly PowerPoint, Excel, Teams and SharePoint.
• Experience producing polished presentations, reports and other professional business documents.
• Excellent written and verbal communication skills, with strong proofreading and editing capability.
• A proactive, personable and collaborative approach with the ability to build relationships quickly.
• Confidence supporting meetings, events, schedules, trackers and general team administration.
• An interest in using digital tools, including Microsoft Copilot, to improve processes and ways of working.
• Previous bid, PQQ or business development support experience would be advantageous.
• Experience within professional services, engineering, construction or consultancy environments would be beneficial.
• An NVQ in Administration or a similar administrative or secretarial qualification would be desirable but is not essential.

Why Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – creating a space for everyone to express themselves and make a positive difference.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.