Team Coordinator

Arup; Manchester; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Profit Share

Private medical insurance

Life assurance

Job summary

Arup is seeking a highly organised Team Coordinator to support the Transport Portfolio across the North geography, including Leeds and Manchester. You will manage day-to-day coordination, prepare high-quality documents and communications, and support bid activities as needed.

You will also handle meetings, travel arrangements, inductions for new starters and event coordination, while promoting efficient ways of working and digital tool adoption across the team.

Qualifications

• Excellent communicators with strong written and verbal skills and the ability to build relationships across large hybrid teams.
• Strong organisational skills with ability to manage multiple priorities in a fast-paced environment.
• Solid knowledge of Microsoft Office applications, especially PowerPoint; familiarity with SharePoint, OneDrive and Copilot.

Responsibilities

• Provide day-to-day coordination across the Transport Portfolio teams.
• Prepare high-quality documents, presentations, and communications; edit for clarity and consistency.
• Coordinate team meetings, schedules and travel arrangements; maintain information and distribution lists.
• Support induction for new starters and coordinate team/client-facing events; assist with governance and project-related activities.
• Assist with work-winning activities (bids, pre-qualification questionnaires, expressions of interest) and maintain supporting documentation.

Skills

Excellent communication

Organisational skills

Microsoft Office (PowerPoint)

Collaborative and proactive

Discretion with confidential info

Education

NVQ Level 4 or equivalent secretarial/administrative qualification

Tools

SharePoint

OneDrive

Copilot

CRM systems

Job description

Joining Arup

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world. Our North Transport Portfolio brings together multidisciplinary teams delivering some of the UK’s most significant transport and infrastructure projects. Working across Leeds, Manchester and the wider North region, our teams collaborate to create sustainable, innovative solutions that improve how people move and connect.

We are looking for a highly organised and proactive Team Coordinator to help our Transport teams operate effectively and efficiently. This is a fantastic opportunity to join a collaborative environment where your coordination, communication and organisational skills will have a direct impact on the success of our people and projects.

The Opportunity

We have an exciting opportunity for a Team Coordinator to support our Transport Portfolio across the North Geography. In this varied and rewarding role, you will play a key part in the smooth running of teams, providing day-to-day coordination and supporting the delivery of operational, governance and project-related activities that enable our technical specialists to focus on delivering excellent outcomes for clients.

You will prepare high-quality documents, presentations and communications in line with the Arup brand, proofreading and editing content to ensure clarity and consistency. You will support work-winning activities, including bids, pre-qualification questionnaires and expressions of interest, helping to coordinate information such as CVs, project sheets and supporting documentation.

The role will involve maintaining organisational information, Teams spaces and distribution lists, monitoring training compliance, supporting recurring business processes, coordinating team meetings and schedules, and assisting with travel arrangements. You will also support new starters through their induction journey, coordinate team and client-facing events, and act as a key point of coordination across the North Transport team.

Working closely with Business Operations colleagues and team leaders, you will help drive efficient ways of working, share best practice, and contribute to continuous improvement initiatives, including the adoption of digital tools and technologies.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are looking for people who:

• Are excellent communicators with strong written and verbal skills and the ability to build positive relationships across large hybrid teams.
• Have organisational skills and can effectively manage multiple priorities in a fast-paced environment.
• Demonstrate strong knowledge of Microsoft Office applications, particularly PowerPoint, and ideally have experience with SharePoint, OneDrive and Copilot.
• Are collaborative, proactive and solutions-focused, with a growth mindset and a desire to continuously improve processes and ways of working.
• Can handle sensitive and confidential information with professionalism, discretion and attention to detail.

Desirable, but not essential:

• Experience working within an engineering consultancy or large global organisation.
• Knowledge of CRM systems.
• A Level 4 NVQ or a relevant secretarial or administrative qualification.
• Willingness to travel occasionally between our North offices.

Unfortunately, we are unable to offer visa sponsorship for this role. Applicants must have the right to work in the UK at the time of application and for the duration of employment. Any offer made will be subject to satisfactory proof of immigration status.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.