Team Coordinator

Arup; Ledston; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Income protection

Job summary

Arup in the United Kingdom is seeking a Team Coordinator to support our Environment and Climate Services portfolio across the North Geography on a 12-month fixed-term contract.

The role covers day-to-day coordination and administrative support, including document prep, meetings, inductions, and bid/pqq support, with a strong emphasis on MS Office 365 and collaborative team work, and you will help organise staff and client events, training trackers and team schedules.

Qualifications

• NVQ in administration or similar qualification is desirable
• Excellent written and verbal communication skills
• Experience of standard office administrative procedures
• Strong Microsoft 365 skills including PowerPoint, SharePoint, Teams, Excel and Copilot
• Interest in exploring new digital ways of working and improving processes
• Collaborative approach and strong team-working skills

Responsibilities

• Provide day-to-day coordination and administrative support across projects and operations
• Prepare clear, high-quality documents and presentations, proofreading and editing content
• Support bids and PQQs, and prepare CVs and project sheets
• Coordinate inductions for new starters and organise staff/client events
• Manage meetings, schedules and CRM-related activities
• Promote best practices across Business Operations

Skills

Excellent written and verbal skills

Experience with standard office admin

Collaborative/team-working

NVQ in administration (desirable)

Education

NVQ in administration (desirable)

Tools

PowerPoint

SharePoint

Teams

Excel

Copilot

Job description

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart 80 years, guiding how we shape a better world.

Arup is an independent firm of designers, planners, engineers, consultants and technical specialists offering a broad range of professional services. Through our work, we make a positive difference in the world.Arup offers a multidisciplinary service aimed at developing policy, assessing impact, creative design and implementation, gaining regulatory approvals, reporting publicly, managing risk and controlling costs.

The Opportunity

We have an exciting opportunity for a Team Coordinator to support our Environment and Climate Services (ECS) portfolio across the North Geography.

This is a 12-month fixed-term contract providing maternity cover.

The role provides day-to-day coordination and administrative support across project and operational activities, helping our teams run smoothly and effectively.

Prepare clear, high-quality documents and presentations in line with the Arup brand, including proofreading and editing content for consistency and clarity, improving messaging, and drafting presentation materials using Microsoft Office.

Support work-winning activities, including bids and PQQs, and prepare supporting documents such as CVs and project sheets. Support project teams. Coordinate day-to-day team requirements, including holidays, absences and wellbeing considerations as team needs change. Use CRM systems; previous knowledge would be beneficial.

Support new starters and coordinate their induction into Arup and the team, ensuring a smooth and positive experience. Organise staff social events and client events. Create and maintain training trackers. Coordinate meetings and schedules for the team and Team Leaders.

Proactively gather information, book meeting rooms, and liaise with relevant teams to arrange audiovisual requirements and refreshments. Promote and share best practice across Business Operations.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

We are looking for people with the following skills –

·An NVQ in administration or a similar secretarial or administrative qualification is desirable but not essential.

·Excellent written and verbal communication skills.

·Experience of standard office administrative procedures.

·Strong Microsoft 365 skills, particularly PowerPoint, SharePoint, Teams, Excel and Copilot.

·An interest in exploring new digital ways of working and improving processes.

·A collaborative approach and strong team-working skills.

***Unfortunately, we are unable to offer visa sponsorship for this role. Applicants must have the right to work in the UK at the time of application and for the duration of employment. Any offer made will be subject to satisfactory proof of immigration status. ***

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Our Application Process

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing date:Monday 7 September 2026

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