Team Assistant to Retail Asset Management

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Team Assistant to support the Heads of Retail Parks and Logistics. This role involves managing busy schedules, coordinating meetings, and providing administrative support in a dynamic environment. You will play a crucial role in ensuring smooth operations by organizing events, managing communications, and maintaining relationships with various stakeholders. If you thrive in a fast-paced setting and are detail-oriented, this opportunity offers a chance to contribute to innovative projects while developing your career in a collaborative culture.

Qualifications

• Experience in a similar PA role within a fast-paced environment.
• Proficient in managing multiple stakeholders and diaries.

Responsibilities

• Manage diaries, meetings, and conference calls efficiently.
• Coordinate joint venture reporting processes and prepare documents.

Skills

Diary Management

Communication Skills

MS Office Proficiency

Adobe Proficiency

Stakeholder Management

Tools

Salesforce

Job description

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Team Assistant to Retail Asset Management, London

Client: British Land

Location: London, United Kingdom

Job Category: Retail

EU work permit required: Yes

Job Reference: c6a994fd57e6

Job Views: 5

Posted: 05.05.2025

Expiry Date: 19.06.2025

Job Description:

Job Title: Assistant to the Head of Retail Parks and Head of Logistics Team
Department: Real Estate Team

LOCATION: York House, Marble Arch

REPORTING TO: Head of Retail Parks, Matthew Reed

TYPE OF CONTRACT: FTC

About the Company

British Land is a FTSE 250 company managing £12.7bn of assets. With around 600 employees, it offers a dynamic environment working on innovative and sustainable projects across London and the UK.

The Role

Provide support to the Heads of Retail Parks and Logistics, managing busy schedules, coordinating meetings, and supporting various administrative tasks within the team.

Key Responsibilities

• Manage diaries, meetings, and conference calls efficiently.
• Attend team meetings, note key actions, and track progress.
• Coordinate joint venture reporting processes.
• Prepare presentations and documents under tight deadlines.
• Organize internal and external events.
• Build and maintain relationships with internal and external parties, including retailers, agents, lawyers, etc.
• Manage deal processes, ensuring timely logging, signing, and dispatch of leases.
• Arrange travel accommodations.
• Handle general administrative duties including expense claims and purchase orders.
• Communicate priorities and follow up on outstanding matters.
• Proofread documents and manage invoices.
• Provide cover for other PAs when necessary.
• Maintain updated contact details in Outlook and Salesforce.

Candidate Profile

• Experience in a similar PA role within a FTSE 250 or similar fast-paced environment.
• Proficient in managing multiple stakeholders and diaries.
• Flexible, proactive, and detail-oriented.
• Excellent communication skills, both written and oral.
• Proficient in MS Office and Adobe.
• Ability to adapt to last-minute changes and maintain confidentiality.
• Self-managing with the ability to prioritize tasks and manage team interactions confidently.

Our Values

We promote an inclusive, positive, and collaborative culture, emphasizing bringing your whole self, working smarter together, and building for the future.

Application Process

If you align with our values and purpose, we welcome your application. We are committed to an accessible and inclusive recruitment process.