Team Assistant - Office Advisory - London

Lambert Smith Hampton Limited; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Team Assistant to provide comprehensive administrative support in their Office Advisory department. Responsibilities include managing diaries, producing high-quality correspondence, and liaising with internal teams. The role requires excellent organizational skills and proficiency in Microsoft Office, offering an opportunity for professional growth in a supportive environment.

Qualifications

• Knowledge of Anti-Money Laundering legislation is helpful.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint.
• Ability to build and maintain strong relationships.

Responsibilities

• Provide administrative support across the Service Line.
• Manage prioritization and deadlines for tasks.
• Produce documents, reports, and presentations to a high standard.

Skills

Communication

Teamwork

Organisational skills

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in PowerPoint

Minute taking

Relationship building

Flexibility

Job description

Job Title: Team Assistant

Department: Office Advisory

Location: London + Home Working (minimum of 3 days a week in office)

Key focus of job:

This role is responsible for providing a professional and efficient administrative support service across the Service Line by carrying out key support tasks.

Main Tasks:

* Prioritising and managing work based on urgency and timescales. Asking surveyors when a task needs to be completed to prioritise workload.

* Format report and letters in line with appropriate specifications, developing template formats where required.

* Produce all correspondence, documents, reports, and presentations to a high standard within agrees deadlines.

* Establish and maintain effective systems for filing, information retrieval, and for the reproduction of documents when required.

* Maintain and update in-house database systems.

* Act as the first point of contact for all enquiries and liaise with surveyors to resolve where possible.

* Generate fee invoices and expenses as required. Keeping track of fees per month to ensure targets are hit.

* Proactively manage the processing of invoices and credit notes, ensuring that fee allocations are recorded, and all completed jobs are closed to enable accurate reporting.

* Diary management, coordinate diaries across the team where necessary, including travel and accommodation arrangements.

* Assist in organising events.

* Liaise with offices nationally collating information for the monthly sales call.

Key qualities/qualifications/experience:

* Knowledge of Anti-Money Laundering legislation and company policies would be helpful.

* Ability to build and maintain strong relationships both internally and externally, always communicating professionally.

* Work flexibly across the Service Line to ensure that work is covered, particularly during periods of holiday or absence.

* Work well as part of a team, liaising with colleagues to ensure everything runs efficiently and deadlines are met to a high standard.

* Have advances proficiency in Microsoft Word, Excel, and PowerPoint.

* InDesign knowledge desirable but not essential.

* Minute taking.

* Ability to identify and progress work priorities.

We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.