Team Assistant London See details

Downing Ventures

Greater London

Hybrid

GBP 30,000 - 38,000

Full time

9 days ago

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Benefits offered by this job

Competitive salary

Discretionary bonus

Pension scheme

Health insurance

Life assurance

Income Protection

Death in service

Additional social perks

Job summary

Downing is seeking a Team Assistant to support the sales senior leadership team and marketing, handling day-to-day administration and event planning across the business. You will coordinate diaries, arrange travel, assist with meetings and deliver exceptional customer service.

The successful candidate will be highly organised, proactive and able to multitask in a fast-paced environment within our hybrid London office.

Qualifications

2+ years in a similar administrative role in a fast-paced environment.
Experience organising team events is desirable.
Strong diary management and travel coordination.
Excellent written and verbal communication.
Ability to work under pressure with minimal supervision.
Discretion and confidentiality.

Responsibilities

Diary management and admin for sales team.
Arrange travel and accommodation.
Organise team meetings, events and socials.
Manning phone system and deliver customer service.
Support with DDQ and webinars.
Collaborate with events manager on 150+ events.
Office administration tasks as needed.

Skills

Team player

Excellent organisational skills

Strong communication

Customer service

Multitasking and prioritisation

Tools

Microsoft Office

Hubspot

Brighttalk

Job description

Team Assistant

Title: Team Assistant

Location: London

Department: Business Support - Sales/ Events/ Marketing

About Downing

Downing is dedicated to delivering investments that matter - for our economy, our health, our society, our local communities and our environment.

For over 35 years, our highly experienced team and our entrepreneurial spirit has driven us to seek out long-term and unique opportunities that solve challenges faced by investors, companies and society.

From our headquarters in the City of London, and from offices in Cardiff, Glasgow, Helsinki and Stockholm, we structure and manage innovative investments that meet specific investor needs and look to the future with conviction. Our 200-plus employees drive our vision of long-term value creation, which we achieve by being bold, straightforward and ambitious.

Guided by these principles we have a broad range of investment opportunities. Our private market offerings include renewable energy infrastructure, private equity and private credit. In public markets, we have a boutique of specialist fund managers that provide a distinctive suite of investment mandates.

As a certified B Corp, we take our responsibilities, to our investors, our stakeholders and society, seriously. We invest for return while always considering our impact on the world.

Diversity is important to us, and we see the benefits that having a team with a range of backgrounds and perspectives can bring. We are bold and ambitious, straightforward and we support each other. These core values are vital to everything we do – from the businesses we invest in, to the people we hire.

About the team

The team is made up of 6 people who support, in some way, the entire business. We are very involved in everything that is going on business wide, from eventsto updates there is always something to be involved in.

Role and responsibilities

Downing is looking to hire a Team Assistant to support the sales senior leadership team andmarketing team, in particular the Events Manager with the day-to-day admin around planning events across the business. There will also be some ad hoc support for others in the business. The ideal candidate will have innate organisation ability and can bring resilience, complete flexibility and a proactive mindset. This role will involve working closely with the business support team, sales team and marketing team and is a critical role within the company.

Your responsibilities will include:

- Ad hoc diary management and administrative support to multiple members of the sales team including PowerPoint deck creation, reporting and research
- Arranging travel and accommodation
- Assisting with the organisation of team meetings, events and socials
- Facilitating communication, manning and monitoring the phone system as well as providing excellent customer service on all requests and projects
- DDQ request support
- Working with the wider team in the planning, preparation, and delivery of key objectives
- Working closely with the Events Manager on 150+ events across the Downing calendar
- Assisting in the set-up of events, including and some out of hours and out-of-office event work
- Managing courier bookings, coordinating branded merchandise, exhibition stand materials and print collateral with suppliers
- Manging event admin and post-event data in line with team processes, including compiling and tracking attendance data and event feedback
- Assisting with webinar platform set-up
- Ad-hoc reception cover
- General office administration: printing, binding, postage and scanning documents where required
- Any other duties associated with the above

Key skills and experience

The ideal candidate will have the following:

- A strong team player with excellent organisational skills
- Experience and good working knowledge of Microsoft packages (Outlook, Word, Excel, Teams, PowerPoint)
- Ideally 2+ years of experience in a similar role within a fast-paced environment with some experience organising team events
- Proactive and calm under pressure
- The ability to multitask and prioritise workloads
- The ability to handle multiple deadlines/assignments with minimal supervision
- Strong, positive internal and external relationship management skills, enabling you to engage at all levels
- Superb written and verbal communication skills, drafting clear messaging, presentations and communication
- A strong work ethic, with a sense of urgency, owning projects and areas of responsibility and seeing them through to completion/delivery with consistently good outcomes
- Strong attention to detail
- Due to the confidential nature of the work involved, the successful candidate will also be able to demonstrate absolute discretion at all times
- Experience in using Hubspot and Brighttalk preferred but not essential

Personal Profile

Passionate about what you do - you are always happy to roll up your sleeves

Team player - have fun! We do our best to cultivate an open, honest, hard-working but fun culture at Downing

Customer oriented - you are approachable, friendly and professional whilst working diligently. Nothing is too much trouble

Assertive and focus on execution - you make things happen

Eloquent - you can explain complex things in simple, relevant terms, and in good English

Pay and benefits

For the successful candidate, we will put together an attractive reward package that will include:

Competitive salary dependent on experience and qualifications
Discretionarybonus
Pension scheme
Health insurance
Life assurance
Income Protection
Death in service
Additional social perks

Further information

Downing’s values - Be bold and ambitious | Be straightforward | Support each other

Our values serve as a guide that shapes every aspect of Downing. They extend far beyond the conduct of our employees and encompass our products, services, and relationships with our investors and their advisers. By upholding these values, we firmly believe that we can navigate challenges and seize opportunities. Our commitment to these values ensures that we make a positive impact in everything we do, leaving a lasting and meaningful imprint on the world around us.

All candidates must be eligible to work in the UK or have a working visa.

We endeavour to reply to all individual applicants and will provide feedback for any candidates that reach the interview stage.

Please note, we are committed to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

Hybrid working

Downing operates a hybrid working policy whereby employees are expected to work from the office for a minimum of 3 days each week. If specific days are required in the office, this will be communicated during the interview process.

Reasonable adjustments

We will make reasonable adjustments within our recruitment process (and throughout employment) where needed. If you need any adjustments at any stage of our recruitment process, please do not hesitate to speak to the hiring manager or Downing’s People Team (people@downing.co.uk ).

Privacy

To understand what information we collect about you, how we will use it and for what purpose, please read our privacy notice .