Team Assistant - Enterprise Transformation

Haleon; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Haleon is seeking a Team Assistant to empower senior leaders with efficient administrative support in London. You will manage calendars, coordinate travel, arrange meetings and events, and handle expenses for a busy leadership team.

The role requires exceptional communication, discretion and the ability to build strong internal and external relationships while maintaining high attention to detail and meeting tight deadlines.

Qualifications

• Proven track record in effective communication with senior stakeholders.
• Able to work at pace, navigate complexity and solve problems.
• Strong relationships with colleagues and external partners.
• Discretion and confidentiality in handling information.

Responsibilities

• Manage and prioritise diary, ensuring alignment to business priorities with minimal direction.
• Plan and manage travel, including agenda preparation for trips.
• Organise logistics for meetings, conferences and events with internal/external parties.
• Liaise with external agencies and third parties on behalf of the senior leader.
• Handle expenses, invoices and purchase orders for the senior leader & team.
• Support onboarding of new team members and guide new starters.

Skills

Communication

Stakeholder management

Problem solving

Relationship building

Confidentiality

IT skills

Microsoft Office

Organisational skills

Time management

Tools

Microsoft Office Suite

Job description

Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity. Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science. Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.

About the role

The Team Assistant plays a critical role in enabling our senior leaders to perform in their roles efficiently through providing effective, proactive and comprehensive administrative support. The Team Assistant may support multiple senior leaders, generally within one business area and report into one of those senior leaders.

Key responsibilities

• Manage and prioritise diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
• Plan and manage travel, including the preparation of agenda for trips.
• Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Liaise with external agencies and third parties, where required, on behalf of the senior leader.
• Manage expenses, handle invoices and raise purchase orders related to the senior leader & team in a timely manner.
• Support with agenda planning for regular meetings.
• Support with internal and external communication on behalf of the senior leader.
• Support the onboarding of new team members, assist new starters, handle movers and leavers, with input from HR.
• Act as a buddy to new starters in the team, guiding them through processes and systems.
• Take minutes during meetings if required.
• Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.

Qualifications and skills

• Proven track record in effective communication with senior stakeholders
• Able to work at pace, navigate complexity and solve problems.
• Able to build high quality, high impact relationships.
• Excellent communication skills, awareness of interdepartmental relationships and ways of working.
• Proactive, anticipating needs and requirements, with no prompting or guidance.
• Confidentiality, recognising the level of stakeholder interaction within the role
• Competent IT skills including advanced Microsoft Office application usage.
• Strong organisational and administration skills.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.

Equal Opportunities

Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong. During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees. The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions.

Adjustment or Accommodations Request

If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence.

Note to candidates

The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.