Team Assistant

Illuminate Financial; City Of London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Illuminate Financial is seeking a Team Assistant in London to support the office and executives. You will act as a reliable go-to person, handling daily administrative tasks, travel and event support, and general office coordination.

You will work closely with the Executive Assistants and Chief of Staff, ensuring a smooth day-to-day operation and helping to nurture a welcoming office culture. The role is office-based four days a week with some flexibility for home time on request.

Qualifications

• Excellent IT skills with MS Office, especially Outlook.
• Strong organisational skills and attention to detail.
• Willingness to learn, adapt and take initiative.

Responsibilities

• Liaise with Executive Assistants to develop, operate and maintain administrative processes.
• Support London, New York and Singapore teams with ad hoc projects and tasks.
• Assist our Executive Assistants and Chief of Staff with ideas and initiatives to help the business grow.
• Support office events and culture initiatives, including venue sourcing for global events and post-event setup.

Skills

MS Office

Outlook

Affinity

Notion

Navan

Organisational skills

Communication skills

Proactive attitude

Tools

Outlook

MS Office

Affinity

Notion

Navan

Job description

Team Assistant, London

About Illuminate

Illuminate Financial is a specialist venture capital firm investing in early-stage Enterprise AI & Fintech companies. With teams across London, New York, and Singapore, we combine capital with unmatched connectivity to global financial institutions, helping visionary founders build and scale.

Illuminate operates at the centre of the global financial services ecosystem. We connect founders with investors, financial institutions, and strategic partners, giving our portfolio companies direct access to insight, demand, and decision-makers. From this unique vantage point, we identify critical market needs and back the solutions best placed to solve them, creating a virtuous cycle that drives transformation across the industry.

We are a thesis-led investor, focusing on transformative themes that affect financial services, including topics such as:

• AI & Enterprise Tech
• Payments & CFO Stack
• Digital Assets Infrastructure
• Financial Markets Infrastructure
• Private Markets, Wealth & Asset Management
• Energy and Climate Fintech

Specific to the role

We are looking for a Team Assistant to join our London office, working alongside our Executive Assistants who support the General Partners and our Chief of Staff. You will be a real "go to" person for the office, taking care of tasks big and small.

This role will play a key part in ensuring the smooth day-to-day running of the London office and supporting our team, working closely with our Executive Assistants to deliver excellent administrative, travel and event support across the business. The London office is our global headquarters, and you will be expected to be in the office 4 days a week.

Location: The Frames, 1 Phipp Street, London, EC2A 4PS

Reports to: Chief of Staff
Contract Type: Permanent, full-time
Working Pattern: Office-based 4 days a week, with some flexibility to work from home at

other times on request. Full-time position, hours worked Monday to Friday between 8.30am and 5.30pm.

Salary: Competitive, dependent on experience

About you

As a dynamic, talented and trusted individual you will join an entrepreneurial team aiming to build a world-leading sector specialist venture capital firm. You believe that strong relationships are the foundation of everything we do, and you're excited about helping build new connections while nurturing the ones we already have.

You are quick-thinking and enthusiastic, with a willingness to learn and absorb new information. This is a great opportunity for someone looking to immerse themselves in a team environment, help maintain our culture, and grow and develop with us over the long term - contributing ideas and making a real impact in a growing and constantly evolving business.

What to expect in the role:

Key Responsibilities

Team Support

• Liaise with our Executive Assistants to develop, operate and maintain administrative processes.
• Assist our Executive Assistants across London, New York and Singapore with ad hoc projects and tasks.
• Support our Chief of Staff with ideas and initiatives to help the business grow.
• Support our Head of Community and Events Assistant with Illuminate events, both on the ground and in the office as required. This may involve venue sourcing for global events, pre and post-event setup support; CRM and list hygiene and updating databases.
• Ad hoc support for our Investment team, including helping with travel and some administrative support to our Finance team as required.

Office Management

• Help ensure the smooth day-to-day running of the London office - greeting clients and visitors, arranging catering, handling incoming calls, ordering stationery and managing meeting room bookings.
• Help create a welcoming and inspiring office environment, ensuring office-related projects and tasks have a clear owner and run smoothly day-to-day.
• Support the consistent application of company policies and onboarding, working with our HR Business Partner and Chief of Staff.
• Track, monitor and action office health and safety and legal obligations.
• Work closely with the Chief of Staff and Finance team to help keep the office budget on track.
• Support office maintenance, facilities and IT-related equipment coordination, working with the relevant teammates and Chief of Staff.
• Help keep London staff updated with internal office communications.

Team Events & Culture

• Working with our UK EAs on team birthday and anniversary recognition and other team engagement initiatives.
• Help our Events Assistant arrange team socials and breakfasts
• Help maintain the culture and energy within the team through socials and initiatives, taking a hands‑on approach as part of a small, growing team.
• Embody, shape & contribute to our team culture & values.

What does success look like?

In your first few months, you will have built strong relationships across the team, become a trusted "go to" person for office and administrative support, and be confidently managing your core responsibilities day-to-day - while continuing to develop and take on more as part of the team. As a growing organisation there will be opportunities to learn and grow and take on further responsibilities for the right candidate.

Skills & Attributes

• Excellent IT skills with good knowledge of MS Office packages, especially Outlook; familiarity with tools such as Affinity, Notion and Navan would be an advantage.

• Approachable, efficient and well‑organised, with an exceptional eye for detail.
• Willingness to think on your feet, use your initiative and take ownership of tasks with a positive, can‑do attitude.
• Excellent organisational skills - able to prioritise, multitask and make decisions under pressure.
• Good verbal and written communication skills, with the ability to communicate confidently.
• Entrepreneurial and solutions-oriented, always looking for ways to improve how things are done.
• A collaborative team player with energy and passion, comfortable working with a diverse team.
• Hands‑on, proactive and adaptable approach, given we are still a small and growing team.

Illuminate’s Core Values

• Curiosity - We foster innovation, inquisitiveness, the ability to enable and unlock solutions and a thirst for knowledge.
• Challenge - We encourage positive dissent and people who challenge decisions to ensure multiple perspectives and diversity of thought. These values allow us to stay adaptable and nimble and in turn make informed and better decisions.
• Commitment - We believe in accountability and long‑term relationships and partnerships. Ownership, goal alignment and helping to raise the Illuminate game are paramount.
• Collaboration - We are a team, and we only succeed as one. Communication and combining our mutual knowledge are paramount.
• Continuous Learning - We embrace a mindset of perpetual growth, constantly seeking to expand our knowledge and skills. Learning is not a phase but a core part of who we are, enabling innovation and adaptability. The journey should be fun and educational.

Diversity & Inclusion

We are committed to fostering a culture where everyone regardless of background, ethnicity, or gender feels welcome. If you are excited about this role, but do not 100% meet all the qualifications listed above, we would still encourage you to apply. We recognise that a variety of different skills, strengths, and experiences can add a lot of value to our team.