Team Administrator - Junior Consultant

Colliers International Deutschland Holding GmbH; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player in commercial real estate services is seeking a dedicated administrative support specialist. This role involves assisting the EMEA OSSmartFlex team with research, creating pitch documents, and managing schedules. The ideal candidate will possess excellent communication and organizational skills, thrive under pressure, and be proactive in their approach. Join a forward-thinking company that values inclusivity and offers a dynamic work environment where your contributions will directly impact client success and team efficiency.

Qualifications

• Prior experience in a similar role, preferably in Flexible Workspace.
• Proficient in MS Office applications and adaptable to new systems.

Responsibilities

• Support the EMEA OSSmartFlex team with reports and research.
• Coordinate schedules and manage administrative tasks for the team.

Skills

Communication Skills

Time Management

Organizational Skills

Attention to Detail

Proactivity

Teamwork

Education

Experience in Flexible Workspace or Team Administration

Knowledge of MS Office Suite

Salesforce Knowledge

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Salesforce

Job description

Company Description

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland.

Job Description

• Support the EMEA OSSmartFlex team in creating and producingavailability reports, pitches and strategy led research papers this involves research and outreach across the world, setting up site inspection schedules for our clients under time constraints.
• Comprehensive support to the Head of Flexible Workspace Consulting, including but not limited to, co-ordinating and updating diaries, organising travel and hotels.
• Creating pitch documents and support on marketing such as social media campaigns.
• Administrative support to the rest of the team.
• Arranging meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
• Preparing fee invoices as required.
• Management of fee forecasts and internal reporting working in conjunction with the wider team.
• Assistance in preparing all documents in accordance with Company templates.
• Any other task that may reasonably be requested.

Qualifications

Skills:

• Excellent written and oral communication skills. Excellent time management and organisational skills.
• Ability to work under pressure and to tight deadlines.
• Able to maintain high levels of accuracy and attention to detail.
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
• Must be able to pick up new systems.
• Must be a team player who is able to follow instructions.

Qualifications and Experience:

• Prior experience in a similar role in either Flexible workspace and Team Administration or Personal Assistant.
• Knowledge of MS Outlook, Word, Excel and PowerPoint.
• Knowledge of Salesforce an advantage but not essential as training will be given.

Additional Information

At Colliers, we are committed to providing an inclusive and accessible recruitment process. In line with the Equality Act 2010, we will accommodate any suitable candidate requiring assistance to attend or conduct an interview. If you need any adjustments or support, please let us know when either scheduling your interview or in your application cover letter. We are dedicated to ensuring that everyone has an equal opportunity to succeed and are here to support you throughout the process.