Team Administrator

Birketts; United Kingdom; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Long Service holiday

Private Healthcare (BUPA)

Staff Profit Share

Salary sacrifice

Life Assurance

Job summary

Birketts is seeking a Team Administrator to support the Social Housing team within the Real Estate Division. You will manage client files, process payments, and produce documents in Birketts LLP's house style, ensuring accuracy and smooth day-to-day operations.

The role offers a hybrid working model with 60% office days and 40% working from home. We welcome flexible, part-time patterns and value a proactive, detail-focused team player with experience in a professional services environment.

Qualifications

• Previous experience of working in an administrator role.
• Proficient with Microsoft Office packages (Excel and Word).
• Proven organisational skills.
• Excellent attention to detail.
• A positive attitude as well as being a strong team player.
• Experience of working in a law firm or professional services would be advantageous.

Responsibilities

• File opening/closing
• Processing payments
• Produce and amend documents with speed and accuracy
• Format, paginate, number and present documents in Birketts LLP 'house style'
• Process all forms including new client form, new matter form, money laundering form, training course booking forms etc
• Ensure that all electronic filing and paper-based filing is up to date and maintained at regular intervals
• Respond to internal and external telephone enquiries
• Manage diaries in Outlook and make all necessary travel arrangements.
• General team administration

Skills

Administrative experience

MS Office

Organisational skills

Attention to detail

Team player

Law firm experience

Job description

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals and over 600 staff based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 6th best law firm to work at in 2026.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 45% of our partnership.

The team you will join

Our Social Housing teams sits within our wider Real Estate Division and advises registered providers, local authorities, housebuilders and public sector bodies on the full lifecycle of affordable housing. The team is recognised nationally for its depth of expertise and its market leading presence across the Eastern Region, London and the South East.

With over 50 dedicated fee earners, including specialist partners and legal directors, the team acts for more than 100 registered provider clients and 30 local authorities, as well as many of the UK’s leading housebuilders. The team is known for handling sensitive and high-risk matters, including disrepair, building safety, anti-social behaviour and fire safety issues, alongside large-scale development and regeneration schemes.

The Social Housing team is highly regarded for its practical advice, strong client relationships and commitment to thought leadership, training and sector engagement.

The work you will be doing

As a Team Administrator, you will play a key role in supporting the smooth day-to-day running of the team, providing high-quality administrative and organisational support. You’ll be responsible for opening and closing client files, processing payments, producing and amending documents with accuracy, and ensuring all documentation is presented in line with Birketts LLP's house style.

Other day to day responsibilities will include:

• File opening/closing
• Processing payments
• Produce and amend documents with speed and accuracy
• Format, paginate, number and present documents in Birketts LLP 'house style'
• Process all forms including new client form, new matter form, money laundering form, training course booking forms etc
• Ensure that all electronic filing and paper-based filing is up to date and maintained at regular intervals
• Respond to internal and external telephone enquiries
• Manage diaries in Outlook and make all necessary travel arrangements.
• General team administration

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

What we are looking for

• Previous experience of working in an administrator role
• Proficient with Microsoft Office packages (Excel and Word)
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player
• Experience of working in a law firm or professional services would be advantageous

Hybrid Working

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. This role attracts a split of 60% office days and 40% working from home days per week.

We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.

As a Birketts colleague, you will be eligible to receive a wide range of benefits:

• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.

If you require this advert in an accessible format, please visithttps://diversityjobsgroup.com/company/birketts/

Artificial Intelligence (AI)

At Birketts, we recognise the evolving role of artificial intelligence (AI) in the legal profession and recruitment. We welcome innovation and understand that candidates may use AI tools to support their job applications. However, we expect all applicants to use AI responsibly and ethically.

Our expectations regarding AI use in applications:

• Your application should reflect your own voice, experiences, and insights. AI may assist in structuring or refining your responses, but it must not replace your personal input.
• Do not use AI to misrepresent your qualifications, experiences, or skills. Any form of exaggeration or fabrication may result in rejection from the process.
• If you have used AI tools to assist with your application, be prepared to discuss how and why you used them during the interview process.
• Do not submit content generated by AI tools that may include personal or sensitive data not intended for public disclosure.
• AI-generated content should be reviewed and edited by you to ensure accuracy, relevance, and alignment with the role and our firm’s values.

We are committed to fair and inclusive recruitment practices. The use of AI should enhance, not compromise, your application. We encourage candidates to demonstrate critical thinking, commercial awareness, and a genuine interest in our firm.

If you have any questions about our expectations or the use of AI in your application, please contact our Talent Acquisition Team [e-mail]