Team Administrator

Sussex Community NHS Foundation Trust; Holbrook CP; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Living wage employer

Flexible working options

Training and development opportunities

Job summary

Sussex Community NHS Foundation Trust is seeking an administrator to provide essential day-to-day support for the Community Therapy Team - North across East and West Sussex. The role focuses on clerical tasks, data handling, and coordinating meeting logistics to enable safe, home-based patient care.

Applicants should be comfortable with Word, Excel and PowerPoint, and able to manage multiple tasks in a busy NHS environment. Flexible working options and training opportunities are available.

Qualifications

• Administrative/clerical duties to support daily service delivery.
• Proficiency with Word, Excel and PowerPoint.
• Data recording and maintaining caseload records.
• Diary management, meeting minutes and general correspondence.

Responsibilities

• Assist with day-to-day tasks: order PPE, record caseload data, answer phones.
• Prepare reports, letters, and routine correspondence; tidy documents.
• Maintain IT and maintenance databases; log team issues.
• Keep office systems up to date and maintain filing.
• Support meetings and take notes; attend MDT meetings as admin.
• Receive and sort mail and handle it appropriately.

Skills

Administrative support

Data entry

Office software

Tools

Word

Excel

PowerPoint

Job description

The Community Therapy Team - North provides clinical interventions by a team of Physiotherapists and Occupational Therapists alongside therapy support staff following an assessment of needs, to support rehabilitation and preventing hospital admission.

The service receives referrals from a range of health and care professionals and triages, assesses and provides intervention to the patient to ensure the patient can remain safely and independently at home.

The post holder will provide administrative support to the service to ensure the effective day to day running and outcomes for patients.

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on thegov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK,

• a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
• b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
• c) Maintain and update IT and Maintenance data bases with any Team issues.
• d) Keeping office systems up to date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
• e) Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
• f) Receive and sort internal and external mail and deal with each appropriately.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo
• Varied environments: community hospitals, patients' homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost-effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief network
• Level 3 Disability Confident Leader and Veteran Aware Trust

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.