Talent Development Coordinator

Havas Media; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid working

Learning & development programmes

Job summary

Havas Media in London seeks a Talent Development Coordinator to support talent development and wellbeing programmes across the business. You will coordinate logistics, communications, dashboards and SharePoint resources to enable a positive learning experience for colleagues.

Reporting to Senior Talent Development Partner, this role requires strong organisation, data literacy and ability to manage multiple tasks in a fast-paced agency environment.

Qualifications

• Experience in a coordination, operations or administrative role, ideally within HR, learning or a people-focused function.
• Strong organisational skills with the ability to manage multiple tasks, deadlines and stakeholders.
• Comfortable using digital tools such as SharePoint, calendars and MS Forms.

Responsibilities

• Coordinate the day-to-day delivery of talent development and wellbeing programmes, including Campus, Equalise and learning platforms.
• Manage shared inboxes, responding to queries and supporting participants, suppliers and stakeholders.
• Own programme logistics, including diary management, room bookings, virtual session set-up, supplier coordination and attendance tracking.
• Maintain sign-up forms, session attendance records and feedback collection, ensuring data is accurate and up to date.
• Support reporting and tracking across learning and development activity, including dashboards, trackers and CSR reporting.
• Maintain the shared master calendar to ensure visibility and coordination across Talent Development activity.

Skills

Coordination

Operations

Administration

HR

Learning & development

Data reporting

SharePoint

MS Forms

Event support

Tools

SharePoint

MS Forms

Job description

Agency : Havas Job Description : About Us – Havas UK Havas is a leading communications network built around an integrated Village model, bringing together creative, media and health agencies in a single, connected structure. This approach underpins our Converged strategy, aligning talent and capabilities around client needs and enabling teams to work in more integrated, future-facing ways. We partner with some of the world’s most recognisable brands, with teams that combine strategy, creativity, media, data and technology to drive meaningful and sustainable growth outcomes, guiding our clients towards their marketing and communication objectives.

The Havas UK People Team

We are a progressive, award-winning People team of 35, supporting the core agencies across the Havas Media and Havas Creative networks in London, Manchester and Leeds. We partner closely with our agencies to build inclusive, high-performing cultures and deliver on our People commitments through thoughtful, data-led and human-centered work. Following a strategic review, we’ve brought Talent Acquisition and Talent Development together into a new central Talent function within the People team. This creates a single, joined-up approach to attracting developing and deploying skills across the Village, strengthening internal mobility, improving consistency and enabling a seamless people experience from attraction through career growth. We hold ourselves to high standards, value strong partnerships with the business, and are proud to do work that is progressive, impactful and recognised across the industry and beyond.

Purpose of Role

The Talent Development Coordinator plays a key role in enabling the smooth delivery of talent development and wellbeing programmes across the business. Working closely with the Talent Development team, the role provides high-quality coordination, administration and communication support across initiatives such as Havas Campus, Equalise and Global led initiatives. The coordinator ensures programmes are well organised, well communicated and effectively tracked, helping to create a positive and engaging learning experience for our people.

Key responsibilities

• Coordinate the day-to-day delivery of talent development and wellbeing programmes, including Campus, Equalise and learning platforms.
• Manage shared inboxes, responding to queries and supporting participants, suppliers and stakeholders.
• Own programme logistics, including diary management, room bookings, virtual session set-up, supplier coordination and attendance tracking.
• Maintain sign-up forms, session attendance records and feedback collection, ensuring data is accurate and up to date.
• Support reporting and tracking across learning and development activity, including dashboards, trackers and CSR reporting.
• Maintain and update SharePoint learning resources, ensuring content is accessible, current and well organised.
• Support internal communications, including newsletters and programme communications, ensuring timely and clear distribution.
• Maintain the shared master calendar to ensure visibility and coordination across Talent Development activity.
• Liaise with suppliers, building services and internal teams to support seamless programme delivery.
• Provide administrative and coordination support across wider Talent Development projects as required.

Experience

Experience in a coordination, operations or administrative role, ideally within HR, learning or a people-focused function. Strong organisational skills, with the ability to manage multiple tasks, deadlines and stakeholders. Experience working with data, trackers or reporting, with excellent attention to detail. Comfortable using digital tools such as SharePoint, calendars and MS Forms. Experience supporting communications or events is an advantage. Experience in a fast-paced environment, such as media or creative agencies, is desirable.

Behaviours

Highly organised, reliable and detail-focused, with a strong sense of ownership. Proactive and solutions-oriented, anticipating needs and keeping things running smoothly. Clear and professional communicator, both written and verbal. Collaborative and helpful, building positive working relationships with colleagues and suppliers. Curious and keen to learn, with an interest in talent development, learning and wellbeing. Calm under pressure, able to balance pace with accuracy.

Our People Team Standards

THE PAST IS A FOREIGN COUNTRY… We know that best practice may not be. We challenge sameness, looking for opportunities for new and better. We don’t dwell on the past; we learn from our mistakes. BE A QUEEN We leverage our ability to move freely through the business; we are curious, we ask the right questions and think several moves ahead. ACT LIKE AN OWNER, NOT A RENTER We take personal responsibility and pride in the quality of our work. We are motivated by doing a good job. We set the standard high. EVIDENCE-BASED & INSIGHT DRIVEN We use data and evidence to form insights, solving problems and creating opportunities for our business. WE ARE STRATEGIC THINKERS We look at the whole system, navigating connections to amplify our impact. IT’S A HUMAN EXPERIENCE We think principles over policies to always remember the human at the center of the experience to drive better outcomes for our people.

Talent Development Coordinator Reporting To: Senior Talent Development Partner Office Location: The HKX Building, 3 Pancras Sq., London, N1C 4AG, U.K. Permanent role, hybrid working with approx. 3 days in office #LI-LM2 Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

About Us Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. Life at Havas We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. Havas Media Network We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences. Havas Creative Network At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. Havas Health Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.