Talent Acquisition & Operations Coordinator (Fully Remote for US-Based Client)

Unbottleneck™; London; Remote; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking a detail-oriented Talent Acquisition & Operations Coordinator to support recruitment and operational processes. This fully remote role involves managing candidate flow, coordinating interviews, and ensuring smooth operations across teams. Ideal for someone with strong organizational skills and a proactive attitude, the position starts part-time and transitions to full-time.

Qualifications

• 3+ years of experience in recruitment coordination or operations.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication skills.

Responsibilities

• Post job descriptions and manage listings across ATS.
• Coordinate and schedule candidate interviews across teams.
• Maintain applicant tracking and progress in CRM.

Skills

Organizational Skills

Communication

Attention to Detail

Multitasking

Tools

CRM

ATS

Project Management Tools

Job description

We’re looking for a detail-oriented and proactive Talent Acquisition & Operations Coordinator to support our recruitment efforts and operational processes. In this fully remote role, you'll help drive candidate flow, support managers, and ensure the smooth execution of day-to-day operations across teams. This is an ideal position for someone who thrives in a fast-paced environment, communicates with ease, and enjoys working across multiple functions. This role will begin as part-time and transition into full-time.

Key Responsibilities:

• Post job descriptions and manage listings across applicant tracking systems.
• Coordinate and schedule candidate interviews across teams and multiple time zones.
• Maintain applicant tracking and progress in the CRM and talent pipeline.
• Communicate with candidates via email, video call, and WhatsApp.
• Draft and send NDAs, offer letters, and contracts for clients and team members.
• Support the internal team by escalating issues, drafting documentation, and managing workflows.
• Coordinate client-side interviews and onboarding requirements.
• Create and manage support tickets and internal deal flow as needed.
• Keep all databases and records up to date with candidate and client activity.
• Provide general administrative support to operations and recruitment functions.

What We’re Looking For:

• 3+ Years of experience in recruitment coordination, operations, or a related admin role.
• Strong organizational skills with an ability to multitask and prioritize.
• Excellent communication skills, both written and verbal.
• Experience with CRM, ATS, or project management tools
• Comfortable using WhatsApp for real-time communication.
• A proactive, can-do attitude and strong attention to detail.
• Use discretion when handling confidential information.

Other Requirements:

• Own Laptop or desktop computer
• External Monitor
• Sufficient backup power supply for power outages
• Good quality headset with a built-in microphone
• Working hours are Monday to Friday, 9 am - 1 pm (Eastern Standard Time)