Talent Acquisition Coordinator

Hamilton Lane; Greater London; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Healthcare coverage

Wellness program

Education reimbursement

Volunteer time off

Adoption assistance

Stock purchase plan

Job summary

Hamilton Lane is seeking a highly organized Recruiting Coordinator to join the London HR team. You will support the full recruiting lifecycle for roles across EMEA and APAC, delivering an outstanding candidate experience while enabling recruiters and hiring managers to run an efficient, coordinated process.

You will also provide general HR administration support, including document preparation, HR service requests, and day-to-day activities in a fast-paced, collaborative environment.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• At least two years of experience in recruitment coordination, diary management, HR administration or a similar role.
• Experience in financial services would be a plus but is not essential.

Responsibilities

• Schedule interviews and manage complex calendars across multiple time zones.
• Manage recruiting inbox and serve as primary point of contact for candidates.
• Provide onsite support for interviews and candidate visits; book meetings and register guests.
• Set up online meeting invites on Zoom and Teams.
• Administer case studies, tests and other assessments.
• Oversee background screening processes and HRIS data entry in Workday.
• Assist with drafting offers and employment contracts and pre-employment documentation.
• Support onboarding of new hires with HR Operations.
• Identify opportunities to improve recruiting processes and contribute to their implementation.

Skills

Recruitment coordination

Diary management

HR administration

Communication

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Workday

ATS

Excel

Outlook

Job description

Join Hamilton Lane, a global leader in private markets, as we scale to meet the demands of our growing client base. Here, you’ll work with ambitious, high‑performing teams built on integrity, candor and collaboration, backed by our market-leading data and technology. We invest heavily in our people and our partners, giving you the platform to enrich lives, safeguard futures and grow your career.

What We Do
As one of the largest private markets investment firms globally, we provide innovative solutions to institutional and private wealth investors around the world, specializing in flexibility and full-spectrum access. We currently employ approximately 800 professionals operating in offices throughout North America, Europe, Asia Pacific and the Middle East, and have $1.0 trillion in assets under management and supervision, composed of $146.1 billion in discretionary assets and $871.5 billion in non-discretionary assets, as of December 31, 2025.

The Opportunity

Hamilton Lane is looking for a highly organised and detail-oriented Recruiting Coordinator to join our London HR team. This role will support the full recruiting lifecycle for roles across our EMEA and APAC offices, helping to deliver an outstanding candidate experience while enabling our recruiters and hiring managers to run an efficient, well-coordinated process.

Alongside recruiting coordination, the successful candidate will provide general HR administration support. This will include document preparation and organisation, managing HR service requests and supporting the wider HR team with day-to-day activities and projects.

This is an excellent opportunity for someone with at least one to two years of experience in recruitment coordination, diary management or a similar administrative role who enjoys a varied role working in a collaborative, fast-paced environment and is keen to build broader HR experience.

Key Responsibilities

Recruitment Coordination

• Schedule interviews and manage complex calendars across multiple time zones.
• Manage the recruiting inbox, serving as the primary point of contact for candidates, ensuring queries are handled promptly and professionally.
• Provide onsite support for interviews and candidate visits – booking meetings and registering guests with reception.
• Set up online meeting invites on zoom and teams
• Schedule interview debriefs for hiring teams and recruiters.
• Administer case studies, Excel tests and other assessments.
• Oversee background screening processes.
• Complete administrative tasks within the HRIS Workday and other recruiting systems.
• Maintain accurate, organised and confidential candidate and recruiting records.
• Assist with the preparation of offer letters and employment contracts and other pre-employment documentation
• Partner with HR Operations to ensure the smooth onboarding of new hires
• Support early talent programmes
• Identify opportunities to improve recruiting processes and contribute to their implementation.

HR administration and team support

• Provide general HR administration support to the London HR team, such as HR correspondence, employment documentation, reports, documents and record keeping
• Assist with drafting and updating HR policies, procedures and related materials, using AI tools to assist
• Coordinate with other HR teams (HR Operations, payroll, benefits, compensation, learning & development) to process administrative updates and inputs
• Serve as a reliable backup for HR team members during periods of leave or absence, supporting with basic employee queries.
• Support with offboarding of employees, including exit logistics and documentation
• Assist with ad hoc HR, recruiting and people-related projects and other duties as assigned.

Qualifications and experience

• Bachelor’s degree or equivalent professional experience.
• At least two years of experience in recruitment coordination, diary management, HR administration or a similar role
• Experience within the financial services industry would be a plus but is not essential
• Strong organisational and time-management skills, with the ability to manage competing priorities.
• Excellent attention to detail and a proactive, solutions-focused approach.
• Strong written and verbal communication skills, with the confidence to work with candidates, recruiters, hiring managers and colleagues at all levels and from different cultures and backgrounds.
• Ability to work effectively in a dynamic, team-oriented and fast-paced environment.
• Comfortable working to deadlines and handling confidential and sensitive information with discretion.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Experience using an HRIS, ATS or other people-related systems; willingness to learn new platforms quickly.

What will help you succeed

• A calm and dependable approach when managing changing schedules and last-minute requirements.
• A genuine commitment to providing a positive and professional candidate experience.
• Strong judgment and problem-solving skills.
• The ability to work independently while collaborating closely with a wider HR and recruiting team.
• An interest in developing broader HR knowledge and contributing beyond core coordination activities.

Benefits

At Hamilton Lane, our benefits philosophy is simple: to provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.

To do this, Hamilton Lane offers the following benefits:

Enhancing Your Physical and Emotional Health

• Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.

Developing Your Career

• Tuition and certification reimbursement programs are available, along with continual education and development trainings for you to grow with Hamilton Lane.

Supporting Your Family & Community

• For our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.
• For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents.

Safeguarding Your Financial Wellbeing

• Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.

Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.