Talent Acquisition Coordinator

St. James's Place; Cirencester; Hybrid; GBP 21,000 - 24,000; Full time

Benefits offered by this job

28 days leave

Private medical cover

Pension scheme

Parental leave

Protection benefits

EV salary sacrifice

Job summary

St. James's Place is seeking an entry-level Recruitment Administrator to support Talent Acquisition across the organisation. The role focuses on administrative, scheduling and candidate care support, ensuring a professional service for hiring managers, candidates and stakeholders.

You will also assist with ATS administration (Cornerstone), recruitment data insights, and flexible support to the Early in Careers team during peak activity.

Qualifications

• Understanding of end-to-end recruitment and admin/coordination for candidate and hiring manager experience.
• Ability to manage high-volume interview scheduling and recruitment administration tasks.
• Strong interpersonal skills to liaise with stakeholders at all levels.
• Self-motivated and solution-focused.

Responsibilities

• Schedule interviews across all levels with timely arrangements for candidates and managers.
• Coordinate logistics for virtual, in-person, and panel interviews including rooms and video links.
• Communicate clearly with candidates and hiring managers to ensure a positive experience.

Skills

Interview scheduling

Recruitment admin

Stakeholder liaison

Data protection

Tools

Cornerstone ATS

Job description

Are you ready to chart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance

• Location: Cirencester Office
• Workplace Type: Hybrid
• Employment Type: Permanent
• Seniority: Entry Level

The role

The role holder will play a pivotal role in ensuring the smooth running of recruitment processes across the organisation. This person will focus on providing exceptional administrative, scheduling and candidate care support to the Talent Acquisition team, ensuring hiring managers, candidates and stakeholders receive a professional, efficient and high‑quality service. The role holder will also support ATS (Cornerstone) administration, assist in the creation of recruitment data and insights, and provide flexible support to the Early in Careers team during peak activity periods.

What you'll be doing

• Schedule interviews across all levels of the organisation, ensuring timely and accurate arrangements for candidates and hiring managers.
• Manage logistics for virtual, in‑person, and panel interviews, including room bookings, video conferencing links, and assessment centre coordination.
• Provide clear and timely communication to candidates and hiring managers, ensuring a positive candidate experience throughout the process.
• Maintain accurate records in the Cornerstone ATS, ensuring compliance with data protection and recruitment policies.
• Create and update candidate profiles, job postings, and interview schedules within the system.
• Support recruitment campaign logistics, including drafting candidate correspondence, collating application packs, and tracking responses.
• Assist in preparing recruitment reports, dashboards, and insights for the Talent Acquisition team.
• Track key metrics such as time‑to‑hire, candidate experience scores, and application volumes to inform decision‑making.
• Ensure data quality within the ATS for accurate reporting and compliance.
• Provide ad hoc administrative support to the wider Talent Acquisition function as needed.
• Collaborate with the Early in Careers team during peak activity periods, supporting graduate, apprentice, and internship recruitment processes.
• Assist with event preparation, candidate communication, and logistics for Early in Careers assessment days and onboarding.
• Identify opportunities to improve scheduling and administrative processes to increase efficiency and candidate satisfaction.
• Maintain recruitment process documentation and support training for new hiring managers on the ATS use and interview scheduling.

Who we're looking for

The role holder must have a solid understanding of the end-to-end recruitment process and the role of administrative and coordination activities in delivering an exceptional candidate and hiring manager experience. They will need strong knowledge of interview scheduling logistics, ideally an ATS (ideally Cornerstone) and recruitment documentation standards and compliance requirements relating to data protection and equal opportunities. Previous experience in supporting high volume or complex recruitment campaigns, including early careers programmes is valuable, combined with the ability to successfully navigate the priorities of multiple stakeholders in a fast paced, professional services or corporate environment. This person will need excellent communication skills, be professional in their approach and confident in their area of expertise with a positive, collaborative approach. They will need strong troubleshooting skills, both with interview scheduling and ATS errors, and be able to suggest improvements to increase accuracy and turnaround speed.

Essential Criteria

• Good understanding of the end-to-end recruitment process and the role of administration and coordination activities in delivering a first‑class candidate/hiring manager experience.
• Able to professionally and efficiently manage high volume interview scheduling and recruitment administration tasks.
• Confident interpersonal skills – able to liaise professionally with stakeholders at all levels.
• Self‑motivated and solution focused.

Desirable Criteria

• Previous ATS experience – ideally Cornerstone.
• Previous experience within a fast paced professional services or corporate environment.

Special Requirements

May occasionally require flexible working hours to meet recruitment deadlines or attend events. Travel to other office locations may be required.

What's in it for you

Whatever stage of life you’re in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market‑leading benefits package tailored to support your wellbeing, financial security, and family life.

Our benefits include:

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non‑contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker

Reasonable Adjustments

We’re an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at [e-mail]

Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career‑break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.

What's next

As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.