Talent Acquisition Administrator

Gleeds; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a proactive administrative professional to join their Talent Acquisition team. This role is pivotal in supporting the hiring process by managing onboarding, HR systems, and compliance with hiring guidelines. The ideal candidate will bring previous administrative experience, a customer-focused attitude, and excellent communication skills to engage effectively with stakeholders. This dynamic position offers a chance to contribute to a diverse and supportive culture that values innovation and excellence, while also promoting work/life balance through flexible arrangements.

Benefits

Flexible Working Arrangements

Career Development Opportunities

Diverse and Supportive Culture

Great Place to Work Certification

Qualifications

• Experience in an administrative role, preferably in Recruitment or HR.
• Proficiency in Microsoft 365 and attention to detail.

Responsibilities

• Completing onboarding for new starters and managing HR systems.
• Preparing reports for the UK and Global Acquisition teams.
• Providing general recruitment administration support.

Skills

Administrative Experience

Microsoft 365

Attention to Detail

Communication Skills

Customer-Focused Attitude

Tools

Applicant Tracking System (Eploy)

Open HR

Job description

About The Role
About this opportunity
Support the execution of the Talent Acquisition Strategy to attract top talent into Gleeds by assisting the Director of Talent Acquisition and Talent Acquisition Partners with administrative duties during the hiring process. This role will cover the UK and global needs as required.

Responsibilities include but are not limited to:

• Completing onboarding for new starters, including creating contracts and offers, conducting Right to Work checks, and ensuring all onboarding forms are correctly completed.
• Preparing weekly and monthly reports for the UK and Global Acquisition teams.
• Managing HR systems and processes, including Open HR and the Applicant Tracking System (Eploy).
• Administering Eploy to ensure it is used effectively, kept up to date, and runs smoothly.
• Monitoring the careers inbox to process candidate queries and requests.
• Ensuring compliance with company hiring guidelines and employment legislation.
• Managing 3rd party agency contracts and compliance.
• Tracking referrals, maintaining up-to-date policies, and ensuring timely referrals.
• Processing visas in line with immigration laws.
• Supporting early careers recruitment campaigns during peak periods.
• Assisting with psychometric tests as required.
• Supporting projects related to recruitment training, applicant tracking systems, and new recruitment tools and processes.
• Providing general recruitment administration support, including role advertising and interview coordination.
• Promoting Equal Opportunities and Diversity & Inclusion throughout the recruitment process.

About The Candidate
Who we’re looking for:
Experience, Knowledge, and Key Skills

• Previous experience in an administrative role, preferably in Recruitment or HR.
• Proficiency in Microsoft 365 (Word, Excel, Outlook).
• High accuracy and attention to detail.
• Customer-focused attitude with professionalism and discretion.
• Ability to work independently, prioritize, and manage workload effectively.
• Excellent communication skills and confidence in engaging with stakeholders at all levels.

About The Company
About us
A world of opportunity
Gleeds offers a diverse and supportive culture that empowers you to make a difference and build meaningful connections with colleagues and clients. We value work that shapes our future and supports your career development within a trusting environment. With over 75 offices worldwide, you become part of a truly global team committed to quality relationships and understanding diverse perspectives.

Our core values are:

• Professionalism with personality
• Excellence with humility
• Innovation with agility

We are an equal opportunities employer, welcoming applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.

We support work/life balance through flexible working arrangements and are a Great Place to Work certified employer.