Systemic Anti-Cancer Treatment (SACT) Scheduler

Ekhuft; Ashford; Hybrid; GBP 28,000 - 31,000; Part time

Job summary

East Kent Hospitals NHS Foundation Trust is seeking a part-time SACT Scheduler (Band 4) for 30 hours per week at William Harvey Hospital, Ashford. The role supports accurate chemotherapy scheduling and coordination across units to meet national targets.

You will maintain patient records, liaise with pharmacy and other Trust departments, and ensure timely treatment pathways. Experience in cancer care and strong organisational skills are essential.

Qualifications

• 3 years’ experience in a customer-facing role.
• Experience communicating with a range of disciplines at all levels.
• Experience of managing targets within tight deadlines.
• Experience working with patients with a cancer diagnosis.
• Operational/problem solving experience.

Responsibilities

• Manage, coordinate and review chemotherapy scheduling and bookings.
• Maintain patient records on KOMS and referral/pathway systems.
• Coordinate treatment capacity with pharmacy, aseptics and other Trust departments.
• Provide training and guidance to colleagues to maintain a safe, efficient service.
• Escalate delays, new regimens and scheduling concerns as required.

Skills

Communication

Prioritisation

Attention to detail

Organisational skills

Cancer knowledge

Education

RSA 3 or Equivalent

Tools

ARIA

KOMS

PAS booking

Job description

Systemic Anti-Cancer Treatment (SACT) Scheduler

Band 4

Main area Cancer Grade Band 4 Contract 12 months (Fixed Term) Hours

• Part time
• Flexible working

30 hours per week (08:00 - 16:00 Monday to Friday) Job ref 344-0089KCH-B

Site William Harvey Hospital Town Ashford Salary £28,392 - £31,157 per annum pro rata Salary period Yearly Closing 30/10/2026 23:59

Job overview

The Systemic Anti-Cancer Treatment (SACT) Scheduler is responsible for the accurate and timely scheduling of chemotherapy and other systemic anti-cancer treatments, ensuring patients receive treatment efficiently and in line with local and national targets. Working closely with Unit Managers, Clinical Nurse Specialists and the wider multidisciplinary team, the post holder will coordinate patient appointments, support effective pathway management and contribute to the smooth running of the SACT service. The role requires excellent organisational and communication skills, attention to detail, an understanding of cancer pathways and treatment regimens, and the ability to prioritise workloads and respond effectively to changing clinical and operational demands.

Main duties of the job

The post holder will manage, coordinate and review chemotherapy scheduling, ensuring oral and intravenous treatment regimens for oncology and haematology patients are appropriately booked. Duties include maintaining accurate patient records on KOMS and relevant referral and pathway systems, monitoring patient tracking lists and validation reports, and escalating delays, new regimens and scheduling concerns as required. The post holder will liaise with pharmacy aseptics and other Trust departments to coordinate treatment capacity, staffing requirements and urgent appointments. They will identify additional patient needs, support compliance with treatment pathways and national targets, prioritise actions appropriately, and provide training and guidance to colleagues to maintain a safe, effective and efficient service.

Working for our organisation

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country.

Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Detailed job description and main responsibilities

Please scroll down to access the full Job Description and Person Specification located in ‘Documents to download’. If you have further queries please don’t hesitate to contact the line manager using the contact details below.

Person specification

Experience

• 3 years’ experience in a customer facing role
• Experience of communicating with a range of disciplines at all levels
• Experience of managing targets within tight deadlines
• Working with patients with a cancer diagnosis
• Operational/problem solving experience

Skills

• Excellent communication skills to include empathy & diplomacy with the ability to interact with colleagues, patients & carers courteously
• Able to adapt quickly to meet strategic objectives and have exceptional analytical skills
• To be self-motivated with significant prioritisation skills to support working autonomously as well as within the wider team
• Ability to remain calm in a pressurised environment and within complex and sensitive situations
• Excellent attention to detail – accuracy, spelling with good keyboard skills
• Ability to prioritise to meet required Trust local and national targets
• Ability to track information
• Demonstrate flexibility to adapt with the needs of a changing service
• High understanding of the physiology of cancer treatments
• Knowledge of Aria, KOMS system and PAS booking NHS Mail

Qualifications

• RSA 3 or Equivalent 2 years’ experience in office environment
• To be competent in using-Excel, Word and Email (outlook)
• Evidence of continued personal development

Other

• To be aware of and adhere to the Trust’s Vision, Mission and Values.
• Knowledge of organisational structure and operating policies

There are lots of great opportunities at East Kent Hospitals, where staff are caring and put patients first, innovation flourishes and you can develop your career. We’re on an exciting journey of transformation. With a local Medical School at the centre of our community, a focus on research, clinical leadership and making our trust a rewarding and friendly place to work,
there’s never been a better time to join us. The Trust fully supports the SAS Doctors Charter and is committed to their development through its CPD Framework.

We have a relocation policy for eligible candidates, parking available at Trust sites but we encourage other options, like car sharing or public transport.

The ability to converse easily and provide advice in accurate spoken English is essential for all customer facing roles.

Most positions require a Disclosure and Barring check and will be exempt from the Rehabilitation of Offenders Act 1974. Posts working regularly or unsupervised with children or vulnerable adults require an enhanced check.

Applicants for eligible roles requiring Skilled Worker sponsorship must meet UK Visas and Immigration eligibility criteria.

We operate a no-smoking policy on all our sites and grounds.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

To help us manage recruitment effectively, we use an application limit and we will close this vacancy early if we receive a high number of applications and the limit is met.