Systematic Team Administrator | Flexible Hours & Benefits

Greenhouse Software, Inc.; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Mankind days

Pension

Job summary

Man Group in London is seeking an experienced administrator to provide comprehensive support to the Systematic team. The role requires a proactive, detail-oriented approach and coordination across London and a growing Boston-based team.

You will manage daily department operations, schedule meetings, arrange travel, and provide event support, ensuring smooth workflows and accurate records. Excellent English communication and MS Office skills are essential.

Qualifications

• Proficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Departmental administration: ensure smooth daily operations, manage mailboxes and requests, process expenses and invoices, create POs in Workday, support office moves and seating planning, track internal/external meetings.
• Arrange client meetings, schedules, agendas, room logistics and refreshments.
• Schedule internal/external meetings and interviews, book rooms, catering and AV when needed.
• Coordinate travel: air, rail, car service, hotels, conference registrations, visas as needed.
• Provide on-site backup for events and holiday coverage to maintain operations.

Skills

MS Office

Communication skills

English proficiency

Multi-tasking

Team player

Job description

Man Group in London is seeking an experienced administrator to provide comprehensive support to the Systematic team. The role requires a proactive, detail-oriented approach and coordination across London and a growing Boston-based team.

You will manage daily department operations, schedule meetings, arrange travel, and provide event support, ensuring smooth workflows and accurate records. Excellent English communication and MS Office skills are essential.