Supply Chain Coordinator

ForFarmers UK Limited; Newcastle upon Tyne; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Extensive training opportunities

Personal coaching

Tailored development programs

Job summary

ForFarmers UK Limited is seeking a Supply Chain Co-Ordinator to support operations with financial administration and transport duties. The role requires coordinating P2P processes, reporting OTIF results, and maintaining KPI data while assisting with fleet and site logistics.

The position involves office-based work with occasional travel to other sites and potential weekend hours as needed. Training and development are highlighted in the company’s growth plans.

Qualifications

• Experience with Paragon Scheduling or similar workforce planning tools.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with vehicle telemetry and fleet management data.
• Strong organisational skills and methodical approach to tasks.
• Confident engaging with drivers and field staff.
• Detail-oriented with analytical mindset for KPI tracking.
• Ability to work in a fast-paced logistics environment.
• Strong problem-solving abilities with proactive mindset.

Responsibilities

• Raise purchase orders (P2P) and receipts for completed work.
• Report OTIF results and drive actions to resolve issues.
• Maintain daily tier accountability data for logistics and production.
• Coordinate meeting room/pod bookings and office supplies.
• Manage and purchase stationery and consumables.
• Prepare weekly site PO reporting and monthly SMR reports.
• Report KPI trends and publish monthly graphs.
• Oversee pool car and car hire logistics for site.
• Process expenses paperwork and driver pre-trip checks.

Skills

Paragon Scheduling

Microsoft Office

Vehicle telemetry

Organised & methodical

Driver engagement

Detail-oriented

Fast-paced environment

Problem solving

Tools

SAP

TUS

Fleetboard

Job description

The Supply Chain Co-Ordinator reports directly to the Operations Manager with a dotted to the Transport & Production Managers. The Supply Chain Co-ordinator is responsible for maintaining the Financial administration for the department in a timely, controlled and structured manner. Also to support with transport admin tasks in line with transport legislation and compliance.

Flexibility in hours will be required as circumstances dictate, including weekend working.

Purpose of the Job

• P2P - Raise purchase orders, and receipt them against work completed
• Reporting OTIF results, managing actions to resolve issues
• Maintaining tier accountability info on a daily basis
• Managing booking of meeting room/pods
• Manage and purchase relevant stationery/office consumables
• Weekly report site PO’s raised and receipted by function
• Complete monthly SMR reports
• Report KPI trends info , and publish graphs monthly
• Manage and control pool car & car hire for site
• Complete paperwork for expenses
• Collect and check all drivers weekly pre-trip check sheets and cleaning records. If correct file them in designated folder, if not correct then approach said driver for rectification, repeat offenders to be reported to ATM
• Compile and complete checks of vehicles serviced using relevant checklist. If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period.
• To complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, elevate any repeat offenders to ATM.
• Report Daily VOR to fleet team
• Daily reporting of vehicle utilisation in TUS
• Populate daily the tier accountability boards for both logistics and Production
• Print overtime sheets monthly for the drivers to complete

Key Accountabilities

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in transportation management software and Microsoft Office Suite.
• Office environment with occasional travel to other sites.
• May require working outside normal business hours to manage urgent issues.

Finance

• Achieve Cost per tonne in line with target
• Actively participate in the formulation of budgets and management thereafter demonstrating proactive cost control.
• Understand how to use the company systems such as SAP, TUS, and Fleetboard to manage KPIs

Operations

• Assist the Transport Planner with planning for holiday cover/sickness
• Assist the production planners with holiday cover/sickness
• Communication Platforms: Ensure access to reliable communication tools (e.g., phone, email, messaging apps) to facilitate real-time updates and coordination with drivers, suppliers, and clients.
• Standard Operating Procedures (SOPs): Clear documentation of processes and protocols for transportation management.

Skills and Qualifications

• Paragon Scheduling Knowledge
• Microsoft Office
• Vehicle telemetry
• Organised and methodical
• Confident in engaging with drivers
• Detail-oriented with strong analytical skills
• Ability to work in a fast-paced environment
• Strong problem-solving skills and the ability to think critically

Applications

We value diversity in our workplace and welcome enquiries from everyone.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website.

You’ll make a direct impact on creating a more sustainable agricultural sector. It’s all about making an impact: with your knowledge and commitment, you truly help farmers move forward.

At the heart of the agricultural sector

Working at ForFarmers means being right at the center of agriculture. No matter what role you’re in, you’ll feel the connection — we work side by side with our farmers every step of the way.

Fully committed to your growth

ForFarmers offers extensive training opportunities, including personal coaching and tailored development programs. You’ll gain not only theoretical knowledge but also practical experience, with guidance that fits your individual needs.

Have any questions? Contact us!

We’d love to hear from you! Feel free to get in touch: our HR team is happy to help.