Supply Chain Administrator

Government Facility Services Ltd; Sheffield; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading non-profit organization, Government Facility Services Ltd, is seeking facilities and site management professionals to enhance service delivery to the Ministry of Justice. Join a high-performing team committed to providing safe and high-quality facilities services across UK prisons, with opportunities for personal development and competitive benefits.

Benefits

25 days of annual leave

Employer/employee pension contributions

Competitive salaries

Job security

Qualifications

• Experience in facilities and site management.
• Proficient in supplier onboarding and maintenance.
• Strong administrative skills with a focus on commercial processes.

Responsibilities

• Liaise with suppliers for onboarding processes.
• Maintain supplier information on Oracle.
• Provide administrative support for meetings and events.

Skills

Supplier Liaison

Administrative Support

Commercial Awareness

Data Gathering

Procurement Support

Tools

Oracle

Job description

We provide critical and time-bound services to the Ministry of Justice and are seeking facilities and site management professionals to positively impact our sites and the people we serve.

We are a four-year-old organization expanding our on-site solutions for the prison service. We are looking for applicants with experience in the following areas:

1. Liaising with suppliers and the wider business to ensure all relevant information is complete for onboarding processes.
2. Maintaining supplier information on Oracle, including setting up new suppliers and updating existing details.
3. Providing administrative support to the commercial team for meetings and events.
4. Supporting the commercial aspects of the tendering process according to GFSL procedures.
5. Tracking compensation events to assist the commercial team in progressing with clients, noting statuses such as agreed, rejected, or in progress.
6. Collaborating with the BSC to support client billing, ensuring all agreed additional costs are included.
7. Ensuring effective billing to maintain the business's cash flow and working capital.
8. Gathering operational data to support the valuation of compensation events.
9. Supporting procurement processes across BSC, Commercial, and Supply Chain departments with administrative tasks.
10. Taking responsibility for personal development and identifying beneficial training opportunities for oneself and GFSL.

If this describes you, we would love to hear from you.

About Us:

Gov Facility Services Ltd is a non-profit company wholly owned by the Ministry of Justice, providing safe, high-quality facilities services to 48 prisons across South and East UK, employing over 1,300 staff. Join us to shape the future of the company and build a rewarding career.

Why join us?

Become part of a high-performing, ambitious organization with excellent, safe working environments and benefits such as 25 days of annual leave, employer/employee pension contributions, competitive salaries, and job security.

What next?

Apply today. Our team will contact you to discuss the next steps.

People matter to us. GFSL is committed to creating an inclusive workplace that values diverse skills and experiences. We are dedicated to maintaining safe and decent prisons and fostering a workplace that reflects the communities we serve. We believe diverse perspectives lead to better decisions and are passionate about providing equal opportunities for all.

GFSL has been notified by its shareholder (MOJ) that FM services will transition to the private sector following a procurement process, expected in Autumn 2026. We will provide updates as the process unfolds.

Pride in People - Do the Right Thing - One Team

ISO 9001 Certified Company