Subject Administrator

Nottingham Trent University; Nottingham; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

Flexibility

28–30 days annual leave

Job summary

Nottingham Trent University is hiring a Subject Administrator at Clifton campus. This full‑time, fixed‑term role (up to 24 months) offers hybrid working with at least 60% on campus in Nottingham.

You will provide subject and student administrative support, handle enquiries, maintain records, produce exam papers, and contribute to quality assurance and Boards of Examiners while coordinating with staff and students.

Qualifications

• Demonstrable experience providing administrative support for a busy academic area.
• Experience taking formal meeting minutes and supporting quality assurance processes.

Responsibilities

• Provide subject and student administrative support for designated subject areas.
• Handle student enquiries and maintain student records; produce and organise exam papers.

Skills

Customer service

Prioritisation

Communication

Time management

Teamwork

Tools

SharePoint

Teams

Outlook

Word

Excel

Job description

Diverse community. Inclusive Research. Rewarding Careers.

Doing things differently.

Subject Administrator x3 positions

Salary- £28,063 - £30,185 per annum

This is a full time, fixed term position for up to 24 months.

Internal applicants welcome as a secondment opportunity.

About the Role

There is an exciting opportunity to join the administration team as a Subject Administrator, based at our Clifton campus with flexible office and remote home working.

Please note that this is not a remote working role. The current expectation is that you will work at least 60% of your time per week on Clifton campus in Nottingham, UK.

Subject Administrators provide subject and student related administrative and clerical support to designated subject area(s) within the School acting as point of focus for academic staff, administrative staff and students associated with these subject areas.

Working within a busy administration team, you will be involved in all aspects of subject administration including, but not limited to, dealing with student enquiries, maintenance of student records, production and organisation of exam papers, quality assurance and Boards of Examiners.

You will be involved in working with students and staff both from within the School and across the University. There will also be a requirement to interface with colleagues of varying levels of seniority within the University. Strong customer focus, influencing and negotiating skills are therefore essential.

An ability to prioritise your workload and to be effective in changing situations is key; you will be able to operate using your own initiative and professional judgement, and will possess the skills to multitask and complete tasks promptly and accurately. You will be an excellent team player with the proven ability to work well under pressure.

You will have demonstrable experience of taking formal business / quality assurance meeting minutes and of using Microsoft Office applications, in particular SharePoint, Teams, Outlook, Word and Excel.

For more details, please take a look at the role profile. We'll still consider applications even if you don't meet every single one of the requirements, so don't be put off if you don't match them perfectly.

Interview Date: w/c Monday 30 November 2026

About Us

The School of Science and Technology is home to over 6500 students including more than 800 postgraduate students and covers academic disciplines of:

• Computer Science
• Engineering
• Physics & Maths
• Sports Science
• Biosciences
• Chemistry & Forensics

We have a highly interdisciplinary culture and foster an inclusive, diverse, and collaborative working environment, so that staff and students from all backgrounds are enabled to succeed. Investment in people and facilities is a cornerstone to our success, including over £65 million of capital for research and teaching in recent years.

If you have queries about this role, please contact Kate Horsewood-Heyes, School Administration Officer, via [e-mail] or [phone]

Join Us

• Hybrid working - We support flexible ways of working through a combination of campus-based and home working where applicable. For full-time roles, this includes a minimum of 60% on-campus commitment. We trust colleagues to work with their teams to shape working patterns that enable them to deliver the best possible outcomes for their stakeholders.
• Flexibility - We welcome and support a range of working patterns and approaches, helping colleagues balance their work and personal commitments while meeting the needs of the role.
• 28 - 30 days annual leave, plus statutory bank holidays and 5 university closure days pro rata.
• Salary Sacrifice Retirement Savings Plan with life assurance and income protection. Available to colleagues who choose to opt out of the contractual pension scheme. Minimum colleague contributions of 0% matched with minimum NTU contributions of 8%.
• Range of health and wellbeing services, including a Health Cash Plan, voluntary benefits, discounts, and savings for all colleagues.
• Access to a wealth of formal and informal professional development opportunities to develop your skills and advance your career.
• We are committed to advancing Equality, Diversity and Inclusion across all areas of our work. We actively promote a culture of respect and belonging and we welcome applications from people of all backgrounds. For more information please click here - Equality, Diversity and Inclusion | Nottingham Trent University
• And a whole lot moreFind out more about the range of benefits we offer.

Safe and Inclusive

At NTU, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our students and colleagues. By championing positive wellbeing, we promote an environment where all can thrive and reach their full potential. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team.

Please note that unfortunately, this role has been assessed as ineligible for sponsorship under the UK Visas & Immigration points-based immigration system however, we recommend that you assess your eligibility before applying for this position. For more information visit the Government Skilled Worker visa support page. However, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route. Please consult the Home Office website for further information.

Please note that this role is covered by the Rehabilitation of Offenders Act (1974) and successful applicants will be asked to declare any unspent criminal convictions.