Subcontracts Administrator

Black & Veatch Corporation; Glasgow; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

An established industry player is on the lookout for a Subcontracts Administrator to join their dynamic team in Glasgow. This role offers a unique opportunity to engage in subcontract development and administration, supporting both proposal and project requirements. The ideal candidate will thrive in a hybrid working environment, showcasing their strong administrative skills and ability to navigate mildly complex subcontract processes. With a focus on collaboration and compliance, this position is perfect for those ready to make a significant impact in the construction sector. Join a forward-thinking company where your contributions will drive success and innovation.

Qualifications

• Strong administration skills, preferably in a subcontracts support role.
• Knowledge of construction disciplines and commercial terms.

Responsibilities

• Administer and support subcontract development and management.
• Coordinate bid evaluation and negotiation processes.
• Manage kick-off and progress meetings for subcontracts.

Skills

Analytical skills

Organizational skills

Strong communication skills

Interpersonal skills

Mathematical skills

Problem-solving skills

Education

BA or BS in Construction Management

BA or BS in Engineering

BA or BS in Business

Relevant experience may substitute for a degree

Tools

Subcontract management software

Job description

Subcontracts Administrator

Date: Feb 17, 2025

Location: Glasgow, GB

Company: Black & Veatch Family of Companies

Job Summary

We are seeking a Subcontracts Representative who will be responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group. You will be responsible for administering/supporting with our Subcontracts Field Management process. This is an ideal opportunity for a candidate with strong administration skills who has preferably worked in a subcontracts support role. This experience can be gained from within any sector, including construction, retail, manufacturing or FMCG. This role is Glasgow based in our city centre office, where we operate a hybrid working model.

Key Responsibilities

General:

• Assigned mildly complex subcontracts.
• Files appropriate record documents and follows filing rules.
• Proficient in the basic functions of applicable software.

Subcontract Development Responsibilities (if assigned):

• Prepares subcontract related bid documents and bidders list.
• Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed.
• Manages the bid evaluation process through the distribution of proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation. Makes recommendations for selected bidder(s) and for award.
• Schedules, coordinates and manages the negotiation process with oversight. Begins to resolve simple and mildly complex commercial terms and conditions exceptions.
• Coordinates the award and contract conforming process.
• Ensures subcontractor compliance with Prequalification requirements.

Subcontract Administration Responsibilities (if assigned):

• Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts.
• Draft/log formal correspondence for assigned subcontracts.
• Perform Change Management duties for assigned subcontracts.
• Review and process invoices.
• Closeout assigned subcontracts.

Management Responsibilities

Preferred Qualifications

BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree.

Preferred skills:

• Analytical / organizational skills.
• Strong communications skills, both written and oral.
• Initiative, self-starter, highly motivated.
• Interpersonal, Mathematical and Problem-solving skills.
• Knowledge of construction disciplines, construction means & methods and construction equipment.
• Knowledge of commercial terms and conditions.

Minimum Qualifications

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

Work Environment/Physical Demands

• Normal office/field environment.
• Includes, but may not be limited to:
  • Sitting, talking, grasping, hearing, keyboard input, seeing and writing.
  • Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.