Studio Coordinator

Egis; Manchester; On-site; GBP 25,000 - 40,000; Full time

Job summary

Join a forward-thinking company as a Studio Coordinator in Manchester, where you will play a vital role in ensuring the operational efficiency of two studios. This full-time position involves greeting visitors, managing communications, and overseeing office inventory. With a strong emphasis on sustainability and innovation, this role offers a unique opportunity to contribute to iconic projects while enjoying competitive benefits such as flexible working arrangements, a pension contribution, and private healthcare. If you are proactive, detail-oriented, and thrive in a dynamic environment, this could be the perfect fit for you.

Benefits

Competitive Salary

Pension Contribution (5%)

Life Insurance

Private Healthcare

Health Cash Plan

26 Days Holiday

Tailored Career Path

Mentoring from Senior Staff

Hybrid Working

Qualifications

• Excellent communication skills both written and verbal are essential.
• Proficient in Microsoft Office Suite and basic office technology.

Responsibilities

• Oversee operational efficiency of 2 studios and ensure a welcoming environment.
• Manage diary, meeting room availability, and handle travel arrangements.

Skills

Communication Skills

Organizational Skills

Administration Skills

Interpersonal Skills

Proactive Attitude

Education

Experience as Office Coordinator or Similar

Tools

Microsoft Office Suite

Oracle

Job description

Company Description

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its 19,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. From motorways to tramways, nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

We’re looking for a Studio Coordinator to join our new Manchester office, opening April 2025.

As a Studio Coordinator, you shall oversee the holistic operational efficiency of 2 studios, ensuring a professional and welcoming environment, and spearheading initiatives to enhance organisational effectiveness.

This role is full time Monday to Friday, based in our Central Manchester offices.

Job Description

This position requires a proactive and detail-oriented professional with excellent communication and leadership skills:

• Serve visitors by greeting, welcoming, and directing them appropriately.
• Answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person.
• Diary management and managing meeting room availability.
• Receiving, sorting, distributing and dispatching daily mail.
• Recording and maintaining office expenses.
• Purchasing and liaising with vendors.
• Handling travel arrangements.
• Managing office inventory such as stationery, refreshments and kitchen supplies.
• Assisting the HR team with onboarding.
• Arranging meeting catering.
• Making key cards for new starters.
• Assisting with coordinating internal events, such as badge making.
• Uploading invoices, credit notes to Oracle.
• Assisting with any other admin tasks.

Qualifications

• Great communication skills both written and verbal.
• Able to work under pressure to tight deadlines.
• Excellent organization, administration and interpersonal skills.
• Proactive and detail-oriented outlook.
• Professional demeanour.
• Some experience having worked as an office coordinator/ studio coordinator or similar.
• Proficient in Microsoft Office Suite and basic office technology.

Additional Information
What’s in it for you:

By joining Egis, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements.

• Competitive salary.
• Pension contribution of 5% of your salary.
• Life insurance.
• Private healthcare for you and your family.
• Health cash plan.
• 26 days holiday (plus bank holidays).
• Tailored career path with structured training.
• Mentoring from senior staff.
• Hybrid working.

Equality, Diversity & Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• General Business
• Industries: Construction