Studio Co-ordinator

ALLSAINTS Retail Limited; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Wardrobe allowance

Disability employer commitment

Employee discount

25 days holiday (28 after 2 years)

Bank holidays & volunteering days off

Dental plan & virtual GP via Aviva

UNUM helpline

Life assurance

Gym & corporate discounts

Retail Trust wellbeing support

Enhanced family leave benefits

Health days

Mental health support

Eye care vouchers & season ticket loan

Job summary

ALLSAINTS Retail Limited in London is seeking a Studio Co-Ordinator to support the Photo Studio Team. You will oversee sample management, ensure timely delivery aligned with shooting schedules, and act as the link between the Studio and other departments.

You will also support the weekly shoot schedule across ALLSAINTS and John Varvatos, coordinating bookings of freelance teams to meet production needs, in a fast-paced fashion environment.

Qualifications

• Strong administrative and time management skills required.
• Excellent organizational and communication abilities.
• Proactive, initiative-taking with problem-solving mindset.
• Attention to detail in a fast-paced environment.
• Comfortable interacting with many stakeholders at all levels.

Responsibilities

• Map weekly schedule for approval by Studio & Styling Manager, coordinating bookings for freelance teams (photographers, HMUA, stylists, models).
• Prioritize products to be shot accurately according to schedule.
• Liaise with departments to meet shoot deadlines.
• Build and maintain strong relationships across the brand.
• Coordinate with buying team to receive and check in products.
• Respond quickly to changing business workloads.
• Collaborate with the digital trade team to map seasonal trackers.
• Understand shoot guidelines and templates.
• Attend bi-weekly meetings with the John Varvatos team.
• Oversee production of all AllSaints and John Varvatos shoots.
• Delegate tasks to the Studio Assistant when needed.

Skills

Administrative experience

Time management

Organizational skills

Communication

Team collaboration

Fashion industry interest

Tools

Excel

Job description

London, England, United Kingdom , Permanent

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

The role

Reporting to the Studio & Styling Manager, the Studio Co-Ordinator will play a vital role within the Photo Studio Team, providing essential support to ensure the smooth and efficient running of studio operations. The role involves overseeing sample management, coordinating the timely delivery of products in line with the shooting schedule, and acting as a point of contact between the Photo Studio and other areas of the business.

In addition to managing the end-to-end sample process, the Studio Co-Ordinator will be responsible for supporting the weekly shoot schedule across both AllSaints and John Varvatos. This includes ensuring all products are photographed within the required timeframes and coordinating the weekly bookings of freelance teams to meet the studio’s production needs.

What will I be doing?

• Map out weekly schedule for approval by Studio & Styling manager - overseeing bookings of all freelance teams; photographers, HMUA, stylists and models
• Ensure correct prioritization of products to be shot
• Liaise with departments to ensure shoot deadlines are met.
• Build and maintain key relationships throughout the brand
• Work closely with the buying team to receive and check in all product
• Respond quickly to fluctuating business workloads
• Work with digital trade team to map seasonal digital trackers
• Understanding of Shoot Guidelines and templates
• Attend bi-weekly meeting with John Varvatos team
• Oversee production of all All Saints, John Varvatos shoots
• Work closely with the Studio Assistant delegating tasks to them where necessary

What skills do I need for the role?

• Strong administrative and time management skill, as well as excellent organizational and communication abilities
• A strong list of ecommerce industry contacts
• Confident at using Excel and creating pivot tables and V-look ups
• Be a natural at taking initiative and creative problem solving
• Attention to detail is key as this is a fast paced role, so a sharp eye and being someone who organizes others is essential
• Able to remain calm and professional in pressured situations while maintaining a positive and proactive attitude.
• A team player who is eager to learn, develop and can grasp new information quickly
• Confident at interacting and communicating with people from around the business at all levels
• A keen interest in fashion along with some relevant experience in the industry and want to progress your career in fashion production or styling

About the location

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location . Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

What we stand for

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future

• A generous wardrobe allowance so that you can wear our beautiful clothes to work each day
• We are a disability committed certified employer
• Employee discount for you to spend with family and friends
• 25 days holiday increasing to 28 days after 2 years continuous service
• Bank holidays, birthdays and volunteering days off
• Access to dental cash plan & free virtual GP appointments through Aviva
• UNUM employee assistance helpline
• Life assurance cover
• Access to discounted gym membership and corporate discounts
• Free, confidential, wellbeing and lifestyle support with Retail Trust
• Enhanced family leave benefits (neonatal, fertility, maternity, paternity, adaption, menopause)
• Health days for you to use either for physical or mental wellness
• Dedicated mental health support from our mental health first aiders
• Eye care vouchers, season ticket loans and much more!

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.

We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignmen, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.

If you need any support or adjustments during your application, please get in touch with us and we are happy to help.