Student Services Administrator

University of York; York and North Yorkshire; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

University of York is seeking an organized Student Services Administrator to support taught students in York Law School and the Department of Sociology, guiding them from induction to graduation.

The role focuses on assessment administration and requires attention to university regulations, with a friendly, can-do approach. Flexible hybrid working may be possible after probation to meet deliverables.

Qualifications

• Experience in varied administrative roles balancing competing priorities.
• Experience delivering high standards of customer service to multiple stakeholders.
• Experience setting up and managing complex spreadsheets.
• Proficient with Google applications and/or Microsoft Office.
• Excellent verbal and written communication skills.

Responsibilities

• Deliver end-to-end administrative support across the student lifecycle for York Law School and Sociology.
• Coordinate and process student assessments and feedback in line with policies and regulations.
• Act as a subject matter expert on program structures to resolve inquiries efficiently.
• Identify opportunities to streamline administrative workflows and share best practices.
• Provide flexible support to the wider Student Services team during busy periods.

Skills

Administrative balance

Customer service

Complex spreadsheets

Google/Microsoft Office

Verbal and written communication

Job description

We are seeking an organized, proactive Student Services Administrator to join our collaborative Professional Services team. In this role, you will support taught students in York Law School and the Department of Sociology through every stage of their academic journey, from induction to graduation.

You will serve as a key point of contact for students and academic staff, handling complex queries and managing core administrative processes. A significant focus of this position centers on assessment administration, requiring strong attention to detail and a clear understanding of university regulations and program structures.

With the ability to work to tight deadlines, whilst managing conflicting priorities, the role-holder will be expected to provide high levels of customer service at all times with a friendly, approachable, ‘can-do’ attitude.

While primarily focused on taught programs within these two vibrant academic departments, this is a versatile role. You will work flexibly across team boundaries, offering support to colleagues during peak operational periods.

Some flexibility may be possible around working hours, and the Faculty operates a flexi time system. Some hybrid (remote) working may be accommodated following a successful probation period, and depending on the requirements and deliverables of the role.

Role

• Deliver end-to-end administrative support across the student lifecycle, providing approachable, high-quality customer service to students and staff. Ensuring student records are up to date and accurate.

• Coordinate and process student assessments and feedback, ensuring full compliance with departmental policies and University regulations.

• Act as a subject matter expert on program structures and policies to resolve detailed student and staff inquiries efficiently.

• Identify opportunities to streamline administrative workflows, share best practices across teams, and enhance communication channels.

• Maintain flexibility to assist wider Student Services team during busy academic cycles or staff absences.

Skills, Experience & Qualification needed

• Experience of working in a varied administrative role effectively balancing competing priorities

• Experience of providing an excellent standard of customer service to a range of stakeholders

• Experience of setting up and managing complex spreadsheets

• Use digital technologies including Google applications and/or Microsoft Office

• Communicate effectively in verbal and written formats

Interview date: Friday 6th November 2026

For informal enquiries: please contact our Student Services Manager, Katie Walton ([e-mail])