Student Records Manager

UHI; Inverness; Hybrid; GBP 43,000 - 46,000; Full time

Benefits offered by this job

42 days leave

Pension scheme

Flexible working

Learning access

Discounts

Cycle to Work

DSE glasses

EV charging

Parking

Professional development

Job summary

UHI invites applications for the role of Student Records Manager based in Inverness with hybrid working options. The role sits within the Student Records Office, part of the Student Registry and Information Systems team.

You will manage student records, support admissions and reporting, and ensure data integrity across the student lifecycle. The post is full-time, 35 hours per week, permanent, with a salary range of £43,243 to £45,877 per annum.

Responsibilities

• Manage and safeguard Higher Education student records throughout the lifecycle.
• Support academic administration, progression, awards and certification processes.
• Prepare and submit required statutory reporting and governance information.

Job description

UHI is the United Kingdom's leading integrated university encompassing both further and higher education. We are more than a college and more than a traditional university: a diverse, flexible partnership, rooted in our communities and driven by their needs. Our network of colleges, specialist teaching centres and internationally recognised research institutes delivers supported, flexible learning from access level to PhD.

To support our work we are recruiting to the following role: Student Records Manager.

Salary range £43,243 to £45,877 per annum. Duration Permanent. Working hours Full time, 35 hours per week. Location: UHI House Inverness with Hybrid available. Closing Date Sunday 4 October 2026.

The Student Records Office

The Student Records Office forms part of the Student Registry and Information Systems department within the Student Recruitment and Growth Division. Working closely with colleagues across admissions, reporting, management information systems and student recruitment, the team plays a vital role in supporting the University's academic administration and the student journey.

The Student Records Office is responsible for the effective management of Higher Education student records and associated academic administration throughout the student lifecycle, from enrolment through to graduation. The team ensures the integrity of student and curriculum data, delivers key registry processes including progression, awards and certification, and supports statutory reporting, funding compliance and institutional governance. Through high-quality service delivery and expert advice, the team underpins the University's regulatory responsibilities while enabling an excellent experience for students and staff.

A detailed job description and person specification for the post are attached. Applicants with informal questions are encouraged to contact Leigh Montgomery, Head of Student Registry and Information Systems at [e-mail] or 01463 279334.

Pay And Benefits

This role is linked to grade 7 on the UHI pay scale. The starting salary for this position will normally be in the range of £43,243 to £45,877 per annum.

This post is full time and will involve working 35 hours per week on a working pattern as agreed with your line manager. The preferred location for this role is UHI House, Inverness, with hybrid working available.

The workplace pension scheme we provide to workers at grade six and above is the Universities Superannuation Scheme (USS). This is a qualifying pension scheme, which means it meets or exceeds the government's standards. Full information on the scheme can be found at http://www.uss.co.uk/Pages/default.aspx

Full-time posts carry a total of 42 days leave per annum (pro rata for part-time posts). It is practice that, with the exception of a Christmas and New Year closure, leave may be taken at any time of year, subject to the requirements of the post and department and with the permission of your line manager.

Recruitment Process

The deadline for submitting your application is Sunday 4 October 2026.

Shortlisting will take place the week commencing Monday 5 October 2026.

Interviews TBC

If you have any queries regarding our recruitment and selection process, or if you would like to request any reasonable adjustments to either the recruitment process or the prospective job, please contact the HR team as soon as possible.

Interviews

• Job description
• Person specification
• Further information
• Terms and conditions
• Guidance notes for candidates
• Summary of terms and conditions of employment

UHI Employee Benefits

At UHI, we offer a supportive, flexible and rewarding place to work, with a range of benefits including:

• 42 days' annual leave (pro rata)
• Attractive pension scheme and options for additional contributions
• Flexible working and family-friendly policies
• Occupational sick pay and an Employee Assistance Programme (incl. spousal support)
• High-street and online retail discounts
• 10% off Highlife Highland memberships
• Cycle to Work scheme
• Contribution towards DSE prescription glasses
• Free parking and EV charging (where available)
• LinkedIn Learning access for ongoing professional development
• Long-service awards and active social events

If you have any queries about the application process please contact the HR Office at [e-mail].