Student Records Manager

University of the Highlands and Islands; Inverness; Hybrid; GBP 43,000 - 46,000; Full time

Benefits offered by this job

42 days annual leave

Pension scheme (USS)

Flexible working

Employee assistance programme

Discounts and perks

Professional development

Job summary

University of the Highlands and Islands (UHI) invites applications for the role of Student Records Manager. The post is based in Inverness with hybrid working options and reports to the Student Records Office within the Student Registry and Information Systems division.

The salary ranges from £43,243 to £45,877 per annum. The role focuses on the effective management of Higher Education student records and related academic administration throughout the lifecycle, from enrolment to graduation,

Responsibilities

• Manage higher education student records and associated academic administration across the student lifecycle, from enrolment through to graduation.
• Ensure data integrity for student and curriculum data, supporting statutory reporting, funding compliance and governance.

Job description

UHI is the United Kingdom's leading integrated university encompassing both further and higher education. We are more than a college and more than a traditional university: a diverse, flexible partnership, rooted in our communities and driven by their needs. Our network of colleges, specialist teaching centres and internationally recognised research institutes delivers supported, flexible learning from access level to PhD.

To support our work we are recruiting to the following role:

Student Records Manager

Salary range

Salary range £43,243 to £45,877 per annum

Duration

Duration Permanent

Working hours

Working hours Full time, 35 hours per week

Location

Location UHI House Inverness with Hybrid available

Closing Date

Closing Date Sunday 4 October 2026

The Student Records Office

The Student Records Office forms part of the Student Registry and Information Systems department within the Student Recruitment and Growth Division. Working closely with colleagues across admissions, reporting, management information systems and student recruitment, the team plays a vital role in supporting the University's academic administration and the student journey.

The Student Records Office is responsible for the effective management of Higher Education student records and associated academic administration throughout the student lifecycle, from enrolment through to graduation. The team ensures the integrity of student and curriculum data, delivers key registry processes including progression, awards and certification, and supports statutory reporting, funding compliance and institutional governance. Through high-quality service delivery and expert advice, the team underpins the University's regulatory responsibilities while enabling an excellent experience for students and staff.

A detailed job description and person specification for the post are attached. Applicants with informal questions are encouraged to contact Leigh Montgomery, Head of Student Registry and Information Systems at [e-mail] or 01463 279334.

Pay and Benefits

This role is linked to grade 7 on the UHI pay scale. The starting salary for this position will normally be in the range of £43,243 to £45,877 per annum

This post is full time and will involve working 35 hours per week on a working pattern as agreed with your line manager. The preferred location for this role is UHI House, Inverness, with hybrid working available.

The workplace pension scheme we provide to workers at grade six and above is the Universities Superannuation Scheme (USS). This is a qualifying pension scheme, which means it meets or exceeds the government’s standards. Full information on the scheme can be found at http://www.uss.co.uk/Pages/default.aspx

Full-time posts carry a total of 42 days leave per annum (pro rata for part-time posts). It is practice that, with the exception of a Christmas and New Year closure, leave may be taken at any time of year, subject to the requirements of the post and department and with the permission of your line manager.

Recruitment Process

When completing the application form please ensure that you clearly evidence how you meet the selection criteria identified on the relevant person specification.

The deadline for submitting your application is Sunday 4 October 2026.

Shortlisting will take place the week commencing Monday 5 October 2026.

Interviews TBC

If you have any queries regarding our recruitment and selection process, or if you would like to request any reasonable adjustments to either the recruitment process or the prospective job, please contact the HR team as soon as possible.

Interviews

will be held to be confirmed.

At UHI, we offer a supportive, flexible and rewarding place to work, with a range of benefits including:

• 42 days' annual leave (pro rata)
• Attractive pension scheme and options for additional contributions
• Flexible working and family-friendly policies
• Occupational sick pay and an Employee Assistance Programme (incl. spousal support)
• High-street and online retail discounts
• 10% off Highlife Highland memberships
• Cycle to Work scheme
• Contribution towards DSE prescription glasses
• Free parking and EV charging (where available)
• LinkedIn Learning access for ongoing professional development
• Long-service awards and active social events

If you have any queries about the application process please contact the HR Office at [e-mail] .