Strategic Planning Executive Assistant (12-Month)

Bidwells; Greater London; On-site; GBP 35,000 - 52,000; Full time

Benefits offered by this job

Pension matching

28 days holiday + bank holidays

Birthday off

Wellness day

Private medical cover

Job summary

Bidwells is seeking a highly organised, proactive Executive Assistant to provide dedicated support to our National Head of Planning and London Planning Lead for a 12-month period. This pivotal role acts as a trusted partner to two Senior leaders, ensuring the efficient running of a busy London Planning team through high-quality administrative, organisational and stakeholder support.

The successful candidate will have proven experience in a similar Executive/Personal Assistant role within

Qualifications

• Experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Highly organised with excellent prioritisation and time management skills.
• Confident managing multiple diaries and changing priorities in a fast-paced environment.
• A strong communicator with exceptional written and verbal communication skills.
• Commercially aware and comfortable supporting financial and client-related processes.
• Proactive, resourceful and able to work independently with minimal supervision.
• Professional, discreet and trustworthy when handling confidential information.
• Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.

Responsibilities

• Proactive diary and inbox management for the Head of Planning and London Head of Planning.
• Coordinate internal and external meetings, including large project and client meetings.
• Arrange travel, prepare itineraries and manage associated logistics.
• Draft correspondence, presentations, agendas, minutes and other business documentation.
• Process expenses, timesheets and maintain accurate administrative records.
• Support billing, fee proposal tracking and client onboarding documentation.
• Act as a key point of contact for clients, colleagues and external stakeholders, building strong professional relationships.
• Coordinate team meetings, events and social activities.
• Support office hospitality, including meeting room preparation and visitor management.
• Provide wider administrative and organisational support to ensure the smooth running of the Planning team.

Skills

Diary management

Communication

Discretion

Prioritisation

Stakeholder management

Proactive attitude

Tools

MS Office

Job description

Bidwells is seeking a highly organised, proactive Executive Assistant to provide dedicated support to our National Head of Planning and London Planning Lead for a 12-month period. This pivotal role acts as a trusted partner to two Senior leaders, ensuring the efficient running of a busy London Planning team through high-quality administrative, organisational and stakeholder support.

The successful candidate will have proven experience in a similar Executive/Personal Assistant role within