Senior Executive Personal Assistant & Operations Lead (London)

19 London Limited; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

19 London Limited is seeking an experienced Personal Assistant to provide dedicated business and personal support to a senior executive in the academic world. This hands-on role is about 60% professional duties and 40% private arrangements, requiring someone who can work seamlessly across priorities from the office to home.

You will be highly organised, discreet and proactive, managing a busy diary, coordinating travel, handling correspondence and liaising with suppliers and contacts with tact.

Qualifications

• Experience in a Personal Assistant or similar role, combining professional and personal support.
• Excellent organisational and time-management skills with ability to juggle priorities.
• Proactive, resourceful and can take ownership; handles issues independently.
• Strong written and verbal communication with a professional manner when dealing with senior contacts.
• High discretion and integrity with confidential information.

Responsibilities

• Manage a busy and evolving diary, coordinating meetings, travel and commitments.
• Oversee inbox management and drafting responses; ensure timely attention to important matters.
• Coordinate meetings, prepare documentation, arrange logistics and follow up on actions.
• Organise travel including transport, accommodation and itineraries.
• Manage personal appointments and day-to-day errands, including household tasks.
• Coordinate household maintenance and tradespeople; monitor and resolve issues.
• Monitor bills, arrange payments and maintain records for the executive.
• Act as a reliable point of contact for professional and personal matters.

Skills

Diary management

Travel coordination

Communication skills

Discretion

Time management

Tools

MS Office

Job description

19 London Limited is seeking an experienced Personal Assistant to provide dedicated business and personal support to a senior executive in the academic world. This hands-on role is about 60% professional duties and 40% private arrangements, requiring someone who can work seamlessly across priorities from the office to home.

You will be highly organised, discreet and proactive, managing a busy diary, coordinating travel, handling correspondence and liaising with suppliers and contacts with tact.