Strategic Executive Assistant to the Maritime Director

Government Recruitment Service; Birmingham; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Pension scheme

Annual leave

Flexible working

Job summary

Government Recruitment Service in Birmingham is seeking an Executive Assistant to the Maritime Director. This permanent, full-time role provides high-quality support to the Maritime Director and the Senior Management Team, with responsibilities spanning diary management, paper preparation, secretariat duties and cross‑team coordination.

You will coordinate corporate activities, communicate complex information to senior leaders and diverse audiences, and help deliver Directorate priorities in a

Responsibilities

• Diary management – proactively manage the Director’s diary to make best use of their time, prioritising engagements and escalating or delegating as needed.
• Preparing papers – ensure the Director or deputy has timely papers and briefings for meetings.
• Secretariat functions – book meetings, draft agendas, circulate papers, manage invites, take minutes and log actions.
• Task and priority management – monitor the Maritime Director’s Office mailbox, prioritise requests and track deadlines.
• Administrative support – book travel, accommodation, meetings, greet visitors and process expenses promptly.
• Networking – build strong relationships with the Director, Senior Management Team and key stakeholders.

Job description

Government Recruitment Service in Birmingham is seeking an Executive Assistant to the Maritime Director. This permanent, full-time role provides high-quality support to the Maritime Director and the Senior Management Team, with responsibilities spanning diary management, paper preparation, secretariat duties and cross‑team coordination.

You will coordinate corporate activities, communicate complex information to senior leaders and diverse audiences, and help deliver Directorate priorities in a