Executive Assistant to the Maritime Director

Government Recruitment Service; Greater London; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Pension contribution 28.97% of salary

25 days annual leave

Flexible working options

Job summary

The Maritime Directorate at Government Recruitment Service is seeking an Executive Assistant to the Maritime Director in London. You will coordinate the director’s priorities, manage complex schedules and prepare briefing papers for senior leaders.

This fast-paced role requires proactive communication, sound judgement and the ability to build relationships with internal teams and external partners to support delivery of maritime policy and strategic priorities.

Qualifications

• Diary management and scheduling experience.
• Preparation of briefings and meeting papers for senior leaders.
• Secretariat duties including minutes and agendas.
• Coordinate with internal and external stakeholders to support priorities.
• Provide administrative support and arrange travel when needed.
• Develop and maintain relationships with the Senior Management Team.

Responsibilities

• Diary management – prioritise engagements and manage the Director’s time.
• Preparing papers – ensure required papers or briefings ahead of meetings.
• Secretariat functions – book rooms, circulate papers, take minutes, log actions.
• Task and priority management – manage mailbox and escalate as needed.
• Administrative support – arrange travel, accommodation, meetings, refreshments.
• Networking – build relationships with the Director and stakeholders.
• Wider team support – assist Senior Leadership Team and Directorate objectives.

Skills

Diary management

Papers preparation

Secretariat duties

Stakeholder coordination

Administrative support

Networking

Flexibility

Job description

Executive Assistant to the Maritime Director

Company: Government Recruitment Service

Salary: £32,027 to £32,027 a year

Hours: Full-time

Location: London

Job type: Permanent

Posting date: 23 Oct 2026

Closing date: 31 Oct 2026

Summary

Can you build effective working relationships and coordinate activities across a range of stakeholders to help deliver business priorities and achieve successful outcomes?

Have you communicated complex or sensitive information to senior leaders and diverse audiences, adapting your approach to ensure clarity, engagement and understanding?

Do you enjoy working in a fast-paced environment where you can use your organisational skills, initiative and problem-solving abilities to manage competing priorities and drive progress?

The Maritime Directorate plays a vital role in supporting a safe, secure and sustainable maritime sector across the UK. Working at the heart of government, the Directorate develops policy, delivers key priorities and collaborates with a wide range of stakeholders, including industry partners, senior officials and other government departments. The team is responsible for driving progress on complex and high-profile issues that help shape the future of maritime transport. This is a fast-paced and collaborative environment where colleagues are encouraged to innovate, build strong relationships and contribute to meaningful work that has a direct impact on the UK's transport network and economy.

Joining our department comes with many benefits, including:

• Employer pension contribution of 28.97% of your salary. Read more about Civil Service Pensions here
• 25 days annual leave, increasing by 1 day each year of service (up to a maximum of 30 days annual leave), plus 8 bank holidays a privilege day for the King’s birthday
• Flexible working options where we encourage a great work-life balance.

Read more in the Benefits section below!

Find out more about what it's like working at DFT.

Join the Maritime Directorate as an Executive Support Officer, providing high-quality support to the Maritime Director and Senior Management Team. This varied and fast-paced role is ideal for a proactive, organised and enthusiastic individual who enjoys collaborating with others, solving problems and driving progress. You'll coordinate key corporate activities, communicate complex information to a range of audiences, including senior leaders, and help deliver Directorate priorities. Success in this role requires strong communication skills, sound judgement and the ability to influence and secure outcomes in a dynamic environment.

Your responsibilities will include, but aren’t limited to:

• Diary management – proactively manage the Director’s diary to make best use of their time. Develop a strong understanding of the Directorate’s priorities to identify emerging issues, opportunities and risks, exercise judgement when prioritising engagements, and recognise what needs to be escalated or can be delegated or handled elsewhere.
• Preparing papers – making best use of digital technology to ensure that the Director, or deputy, has the required papers or briefings ahead of meetings.
• Secretariat functions – identify suitable meeting dates; book meeting rooms; refreshments and equipment; draft outline agendas; coordinate and circulate papers; manage invite lists; take minutes; follow up actions identified in meetings and keep updated action logs.
• Task and priority management - monitor and manage work received through the Maritime Director’s Office mailbox, prioritising requests and tracking actions to ensure deadlines are met. Use an understanding of the Directorate’s priorities to identify issues, opportunities and risks, escalating matters where necessary and directing work to the appropriate person or team.
• Administrative support – book travel, accommodation, meetings rooms and refreshments as required; meet and greet external visitors; process the Director’s expenses in a timely fashion.
• Networking - developing and maintaining strong relationships with the Director and wider Senior Management Team, their teams and key stakeholders both internally and externally, taking time to understand their preferences, priorities and the work undertaken by the business area.
• Wider team support – work flexibly to support the Senior Leadership Team and the Directorate. Proactively contribute to events and activities that support delivery of the wider directorates’ objectives.

Flexible resourcing

Colleagues are expected to work with a degree of flexibility, meaning responsibilities may change to support priority delivery.

For further information on the role, please read the role profile. Please note that the role profile is for information purposes only - whilst all elements are relevant to the role, they may not all be assessed during the recruitment process. This job advert will detail exactly what will be assessed during the recruitment process.

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