Strategic Executive Assistant to CEO

Aquila Air Traffic Management Services Limited; Whiteley; On-site; GBP 42,000 - 52,000; Full time

Benefits offered by this job

Annual leave 201 hours + Christmas day

Pension Plan

Life Assurance

Income Protection

Healthcare Cash Plan

Gain Share Incentive Plan

Employee Assistance Programme

Job summary

Aquila Air Traffic Management Services Limited, known as Aquila ATMS, seeks an Executive Assistant to the CEO to provide high-level support and governance coordination. You will manage the CEO’s diary, prepare executive materials, and coordinate cross-directorate workstreams with internal and external stakeholders to ensure timely delivery of strategic objectives.

The role focuses on discretion, professionalism, and strong organisational skills, with regular office attendance at Aquila's

Qualifications

• Experience providing proactive executive support to a CEO or senior leadership team.
• Experience coordinating governance activities, prioritising multiple workstreams.
• Excellent diary, inbox and meeting management with strong stakeholder engagement.
• Ability to build trusted relationships across senior stakeholders and directorates.
• Strong written and verbal communication, with professional agendas and briefings.
• Proficient in using digital productivity tools and AI-enabled workflows.

Responsibilities

• Act as an operational partner to the CEO, supporting prioritisation and decision-making.
• Maintain oversight of CEO priorities and connect meetings and actions to business aims.
• Coordinate cross-directorate initiatives and track risks, dependencies and actions.
• Improve governance processes, meeting cycles and administrative practices for efficiency.
• Prepare and quality assure executive materials for governance and annual cycles.
• Manage the CEO’s diary and correspondence balancing governance requirements and stakeholder needs.
• Engage with senior internal and external stakeholders, ensuring proper briefing for the CEO.
• Attend executive meetings to capture decisions and follow up with actions.
• Facilitate clear information flow between the CEO, Executive Team, Board and partners.
• Organise offsite events, site visits and stakeholder engagements.

Skills

Executive support

Governance

Diary management

Stakeholder engagement

Strategic alignment

Communication

Process improvement

Information management

Tools

Microsoft Office

AI-enabled tools

Job description

Aquila Air Traffic Management Services Limited, known as Aquila ATMS, seeks an Executive Assistant to the CEO to provide high-level support and governance coordination. You will manage the CEO’s diary, prepare executive materials, and coordinate cross-directorate workstreams with internal and external stakeholders to ensure timely delivery of strategic objectives.

The role focuses on discretion, professionalism, and strong organisational skills, with regular office attendance at Aquila's