Strategic Digital Information & Records Lead

Department for Environment, Food & Rural Affairs (DEFRA); York; On-site; GBP 42,000 - 54,000; Full time

Job summary

The Department for Environment, Food and Rural Affairs (DEFRA) is seeking a Digital Information and Records Manager to strengthen the department's management of digital information as a strategic asset. You will lead on policy, governance, lifecycle management and information asset management across the Defra group.

Working with the Digital Information and Records Management team, you will deliver guidance, training and an enquiry service, ensuring compliance with the Public Records Act and data

Qualifications

• Lead on the management of assigned Information Management policies for Defra.
• Management and continuous review of lifecycle management processes to ensure efficiency and can be applied by users.
• Contribute to policy and best practice for Information Asset Management implementation within Defra.
• Evidence gathering exercises to inform best practice and identify risks, may include conducting proof of concepts for discovery work or audits to assess information holdings.
• Lead on communications, training and guidance for assigned areas to inform users of responsibilities and promote best practice.
• Work collaboratively with the Digital Information and Records Management team to provide an enquiry service to users and to maintain an information Portal to promote self-service.
• Lead on engagement with assigned business areas and stakeholders.
• Explore technical developments and possibilities for implementation, including use of AI, MS Up-dates and potential automation of services.
• Use discovery tools to locate and review Defra's information holdings as part of information lifecycle management activities.
• Participate in Knowledge and Information Management governance and best practice groups, providing secretariate support when required.
• Contribute to the delivery of the Chief Data Office Roadmap and Defra objectives as directed by the Digital Information and Records Management lead.

Responsibilities

• Lead on the management of assigned Information Management policies for Defra.
• Management and continuous review of lifecycle management processes to ensure that they are efficient and can be applied by users.
• Contribute to policy and best practice for Information Asset Management implementation within Defra.
• Evidence gathering exercises to inform best practice and identify risks, may include conducting proof of concepts for discovery work or audits to assess information holdings.
• Lead on communications, training and guidance for assigned areas to inform users of responsibilities and promote best practice.
• Work collaboratively with the Digital Information and Records Management team to provide an enquiry service to users and to maintain an information Portal to promote self-service.
• Lead on engagement with assigned business areas and stakeholders.
• Explore technical developments and possibilities for implementation, including use of AI, MS Up-dates and potential automation of services.
• Use discovery tools to locate and review Defra's information holdings as part of information lifecycle management activities.
• Participate in Knowledge and Information Management governance and best practice groups, providing secretariate support when required.
• Contribute to the delivery of the Chief Data Office Roadmap and Defra objectives as directed by the Digital Information and Records Management lead.

Job description

The Department for Environment, Food and Rural Affairs (DEFRA) is seeking a Digital Information and Records Manager to strengthen the department's management of digital information as a strategic asset. You will lead on policy, governance, lifecycle management and information asset management across the Defra group.

Working with the Digital Information and Records Management team, you will deliver guidance, training and an enquiry service, ensuring compliance with the Public Records Act and data