Strategic Admin & Minute-Taking Specialist

Connect2Luton; Luton; On-site; GBP 22,000 - 28,000; Full time

Job summary

Connect2Luton is recruiting a Minute Taking Administrator to support Luton Borough Council with high-level administrative tasks and project coordination. The role focuses on improving data quality in social care systems, managing team inboxes, and ensuring timely action and accurate recording.

The post holder will develop and maintain records, support external suppliers, and contribute to performance indicators while upholding professional standards across meetings and communications.

Qualifications

• Demonstrable administrative experience with complex systems and procedures.
• Experience organising and leading project work.
• Previous local authority experience or Social Care setting.
• Ability to communicate and build effective relationships with staff and stakeholders in a polite manner.
• Ability to write clear letters and reports.
• Good IT skills and numerical capability.

Responsibilities

• Undertake and lead on complex administrative tasks in a high volume and deadline driven environment.
• Manage specific project support tasks with minimal supervision as part of own workload as required by line management.
• Support the management of team email box(es) to ensure action in a timely way and accurate recording.
• Ensure data recorded is accurate and concise.
• Creation, development and maintenance of records, files and statistical information for evidence based data.
• Handle conflicting priorities from managers with professionalism.
• Taking on a coordination function between the council and externally commissioned resource to support timely actions and forward planning.
• Manage the logistics and administration of all identified project meetings, including minute taking records.
• Maintain and collate management information to meet divisional requirements and produce periodic reports.
• Develop, implement, maintain and monitor administrative systems and procedures.
• Be able to undertake processing of invoices and stores requisitions, managing distribution and returns of equipment.
• To participate and facilitate working relationships with teams from other divisions to ensure consistency.
• Contribute to a healthy, safe, effective working environment and compliance with regulatory requirements.
• Ensure that relevant corporate and departmental procedures are available and kept up to date.

Skills

Administrative experience

Project coordination

Stakeholder relations

Data management

IT skills

Attention to detail

Communication

Report writing

Numerical skills

Education

Level 2 Business Management or equivalent

Tools

Microsoft Office

Data recording systems

Job description

Connect2Luton is recruiting a Minute Taking Administrator to support Luton Borough Council with high-level administrative tasks and project coordination. The role focuses on improving data quality in social care systems, managing team inboxes, and ensuring timely action and accurate recording.

The post holder will develop and maintain records, support external suppliers, and contribute to performance indicators while upholding professional standards across meetings and communications.