Station HR & Admin Specialist - Jersey

Swissport International AG; St. Peter; On-site; GBP 22,000 - 30,000; Full time

Job summary

Swissport International AG on Jersey island seeks a dedicated administrative assistant to provide efficient local support. You will manage interviews, offers, contracts, biometrics enrollments, payroll tasks, and document control in a fast-paced Shared Service Centre environment.

Key duties include processing passes, parking and travel arrangements, maintaining files, and handling invoicing and expense claims with GDPR compliance. Strong English and Office skills are essential.

Qualifications

• Proficient in Office 365 tools (SharePoint, Word, Excel) and Taleo.
• Good interpersonal skills and ability to follow processes.
• Teamwork in fast-paced environment with English language proficiency.
• Familiarity with HR and payroll-related systems is a plus.

Responsibilities

• Manage security interviews and issue job offers and employment contracts.
• Assist biometrics enrollment and DBS/reference processes on day one.
• Support ADP enrollment and payroll-related tasks not processed by Kronos.
• Handle invoices, petty cash, and expense claims; reconcile budgets.
• Process passes, permits, travel bookings, and parking applications.
• Maintain GDPR-compliant paper and electronic personnel files.
• Prepare meeting minutes and monitor stationary and uniform orders.
• Answer general inquiries and notify Shared Service Centre of starters/leavers.

Skills

O365 SharePoint

MS Office Word

MS Office Excel

Taleo

Interpersonal skills

Process adherence

Teamwork

English language

Tools

Kronos

WebExpenses

Egencia

ADP

Job description

Swissport International AG on Jersey island seeks a dedicated administrative assistant to provide efficient local support. You will manage interviews, offers, contracts, biometrics enrollments, payroll tasks, and document control in a fast-paced Shared Service Centre environment.

Key duties include processing passes, parking and travel arrangements, maintaining files, and handling invoicing and expense claims with GDPR compliance. Strong English and Office skills are essential.