Specialist Administrative Support to the Board of Trustees

Muslim Hands UK; Nottingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

Muslim Hands UK is seeking a Specialist Administrative Support to the Board of Trustees in Nottingham. The role involves managing board meetings, taking minutes, ensuring compliance with governance standards, and providing administrative support. The ideal candidate will have a degree-level education, at least 5 years of relevant experience, and strong communication and organizational skills.

Qualifications

• Minimum 5 years' experience in a senior administrative, governance, or board support role.
• Proven track record supporting Boards or senior leadership.
• Excellent written and verbal communication skills.

Responsibilities

• Schedule board meetings and manage all logistical arrangements.
• Attend meetings to take minutes and maintain accurate records.
• Serve as a communication link between board members and management.

Skills

Communication

Time Management

Organization

Attention to Detail

Discretion

Education

Degree-level education or equivalent experience

Chartered Governance qualification (desirable)

Tools

Microsoft Office

Board portal tools (e.g., Zoom, Teams)

Job description

Specialist Administrative Support to the Board of Trustees

Job ID:

97331

Job Type:

Full Time

Category:

Administration

Educations:

GCSE

Posted:

2025-06-25

Location:

Nottingham | United Kingdom

Job Views:

11

Job Description:

Job information

Job Description:

Job information Specialist Administrative Support to the Board of Trustees from the Company Muslim Hands UK, this latest Specialist Administrative Support to the Board of Trustees job vacancy is located in the city Nottingham located in the country United Kingdom . This latest job opening is open to job seekers who have the latest education / graduate GCSE . Job Vacancies in this Administration field have been opened and published up to the specified time.

Job Responsibility:

Meeting Preparation

• Schedule board meetings and issue calendar invites.
• Prepare and circulate agendas, board packs, and briefing documents.
• Coordinate all logistical arrangements, including venue booking, equipment setup, catering, and virtual meeting links.

Minute Taking and Record Keeping

• Attend board meetings to accurately minute discussions, decisions, and action points.
• Distribute draft and final minutes promptly.
• Maintain secure, well-organized records of all board-related documents, including past minutes, reports, and correspondence.

Follow-Up on Actions

• Monitor agreed action points and follow up with responsible parties.
• Ensure deadlines for board decisions, submissions, or reports are met.

Liaison and Communication

• Serve as the communication link between board members and the senior management team.
• Ensure board members receive timely updates, responses, and supporting materials.
• Assist the board in identifying and securing external legal or professional support for sensitive matters such as whistleblowing, grievances, or employment-related issues.

Compliance and Governance Support

• Ensure board procedures adhere to legal, regulatory, and internal governance standards.
• Support the onboarding of new board members, including preparation of induction packs and coordination of initial training.
• Assist the board in reviewing draft policies prior to final approval
• Read and understand lengthy executive reports to summarise or explain as needed.
• Support the review of annual accounts, the Charity Commission's annual return, confirmation statements, and any other regulatory submissions before they are filed.

Document Drafting and Review

• Draft letters, reports, and formal communications on behalf of the board.
• Review, proofread, and format documents to ensure clarity, accuracy, and professionalism.

Administrative Support

• Manage the board's calendar, including meeting schedules, travel logistics, and expense claims.
• Maintain up-to-date records of board member terms, conflicts of interest, and declarations.
• Remind senior management to provide any previously requested information to the board.
• Provide administrative support for board recruitment processes.

Other Board-Related Tasks

• Carry out any other clerical or administrative tasks required by the board from time to time, in line with its evolving needs and responsibilities.
• To promote and adhere to all Muslim Hands' Policies and Codes of Practices.

Essential Person Specification

• Ability to demonstrate current eligibility to work within the United Kingdom
• Provide a valid Disclosure Barring Service (DBS) certificate (issued within the last year) when requested by Muslim Hands; OR
• Undertake to provide full cooperation for Muslim Hands to perform a DBS Check at the required level appropriate for this / similar role.
• Degree-level education or equivalent experience
• Degree-level education or equivalent experience
• Minimum of 5 years' experience in a senior administrative, governance, or board support role
• Proven track record of working with Boards, Trustees, or senior leadership teams in a complex organisation
• Experience preparing board papers, taking formal minutes, and supporting compliance with governance or legal standards
• Demonstrated experience managing confidential matters with discretion and professionalism
• Excellent written and verbal communication skills, with the ability to produce highquality formal documents
• Strong time management and organisational skills, with the ability to work autonomously and manage multiple priorities
• High level of attention to detail and accuracy in all aspects of work
• Proficiency in Microsoft Office and board portal or virtual meeting platforms (e.g. Zoom, Teams, SharePoint)
• Sound judgement and problem-solving skills, with a proactive and solutions-focused approach

Desirable Requirements

• Chartered Governance qualification (fully or part-qualified) or similar accreditation
• Experience working within a charity or regulated environment, with a solid understanding of Charity Commission and Companies House requirements
• Experience supporting policy development, board recruitment, and Trustee induction
• Knowledge of key compliance issues, including data protection (GDPR), whistleblowing, and safeguarding
• Familiarity with interpreting and summarising complex reports, including financial or legal documentation
• Experience using governance software tools (e.g. Board Intelligence, Diligent Boards)

About Muslim Hands

Muslim Hands is an international aid agency and NGO dedicated to providing humanitarian assistance, sustainable development, and education to communities in need worldwide. With a presence in over 40 countries, we strive to alleviate poverty, empower marginalised individuals, and respond to emergency situations with compassion and expertise.

How To Apply

Application is by CV and covering letter by email to [e-mail] or by hard copy to our address.

Keywords : Nottingham jobs
Closed Date : 2025-07-25