Special Facilities Coordinator

MBDA; United Kingdom; Hybrid; GBP 37,000 - 45,000; Full time

Benefits offered by this job

Company bonus

Pension

Overtime

Flexi Leave

Flexible working

Enhanced parental leave

Subsidised meals

Healthcare cash plan

Job summary

MBDA is seeking a proactive Facility Co-Ordinator to support Security Engineering and related teams across the UK estate. The role focuses on coordinating Special Activity Facilities, ensuring compliance with security policies, and maintaining critical environments to enable secure project delivery.

The position requires DV clearance and 10 years UK residency, with hybrid working 3-4 days on-site. A company bonus, pension, and flexible benefits accompany the role.

Qualifications

• Organised and adaptable to assist with ongoing workplace operations and facilities services.
• Co-ordinating facilities administration with key stakeholders to achieve high standards.
• Responding to facilities queries and resolving issues efficiently and discretely.
• Strong customer service and stakeholder management skills.
• Driven and innovative to look at efficiencies of process.
• Able to handle sensitive information within a secure environment, with access management knowledge.
• Coordinate multiple priorities and work independently.
• Proactive, reactive and capable of solving problems.
• Excellent communication skills and professionalism, upholding MBDA’s reputation.

Responsibilities

• Coordinate the allocation, maintenance and operation of Special Activity Facilities for Project and Product teams.
• Maintain workload forecast aligned with Future Portfolio plans for infrastructure decisions.
• Policing local operating procedures and liaising with stakeholders while respecting security restrictions.
• Brief all on responsibilities and tailor procedures for project teams and contractors.
• Administer and maintain security furniture and assets, certifications, mustering and emergency procedures.
• Provide resilience across sites to protect confidentiality, integrity and availability of facilities.

Skills

Organised

Facilities coordination

Customer service

Stakeholder management

Process improvement

Access management

Multitasking

Problem solving

Communication

Job description

Salary: Up to £41,000 depending on experience.

Dynamic (hybrid) working: 3-4 days per week on-site due to workload classification.

Security Clearance: Sole UK National, with a minimum of 10 years UK residency and will need to achieve/hold Developed Vetting (DV) clearance.

Job Description

Join us in this varied and interesting role, supporting MBDA Security Engineering and its Project and Product teams, Facilities, Information Management, Security, Health & Safety and external authorities to act as gatekeeper and enable secure delivery. We are seeking a proactive and driven Facility Co-Ordinator to play a key role in shaping and supporting the team with a ‘can-do’ attitude in ensuring the smooth day-to-day effectiveness and efficiency of critical environments across the MBDA UK Estate.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…
• Healthcare Cash Plan: The Healthcare Cash Plan benefit provides the option to claim cash back on everyday healthcare expenses such as optical, dental, health and wellbeing and more.

The opportunity:

This is an exciting opportunity to join our high energy and motivated team, at a time of growth and change, operating across UK Ministry of Defence and Defence Industry standards. Responsible for co-ordinating the allocation, maintenance and operation of Special Activity Facilities required by Project and Product teams needing to deliver Special Projects; ensuring the facilities meet the business need, are used appropriately and all legislative, regulatory policy, process and procedures are being adhered to.

You will maintain the Special Activity Facilities workload forecast aligned with the Future Portfolio domestic and export business plans as an input to the Transversal Security Authority to support infrastructure investment decisions. Ensure the Facility Custodians and Users are kept informed on the conduct and management of Special Activity Facilities through the policing of local operating procedures, regular liaison and communication, whilst respecting specific security restrictions.

You will act as gatekeeper, co-ordinating preparing and maintaining the Special Activity Facilities and any access to Project and Product teams, contractors and stakeholders, briefing all on their responsibilities and supporting them in tailoring the generic procedures for these teams. Responsible for the administration and maintenance of security furniture and assets, ongoing certifications, mustering, emergency procedures and overall lifecycle in adherence to internal and external standards.

You will provide resilience across all sites to identify risks and maintain the confidentiality, integrity and availability of these facilities.

What we’re looking for from you:

• Organised and adaptable to assisting with the ongoing running of workplace operations and facilities services for the business.
• Co-ordinating facilities administration, liaising and working with key stakeholders to achieve and maintain the high standards.
• Responding to facilities queries and resolving issues efficiently and discretely.
• Strong customer service and stakeholder management skills.
• Driven and innovative to look at efficiencies of process.
• Able to handle sensitive information within a secure environment, with a knowledge of access management.
• An ability to co-ordinate multiple priorities and work independently.
• Proactive, reactive and a willingness to problem solve.
• Excellent communication skills and professionalism, upholding MBDA’s reputation.
• Confident and able to use own initiative when under pressure.
• Work as part of a wider team in ensuring the highest standards for MBDA.
• Experience working with MOD, defence industry or a disciplined security focused environment is desirable, but not essential.

Our company:

Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.