Software Asset Analyst

WeAreTechWomen; Crawley; On-site; GBP 40,000 - 52,000; Full time

Job summary

Viridien in Crawley, UK seeks a detail-oriented Software Asset Analyst to help manage software assets, licenses, and compliance across the organization. You will work with procurement, IT operations and business stakeholders to optimize spend and ensure accurate inventories.

The role involves license administration, data collection for audits, and driving cost savings through rationalization. You will report to the HPC Governance and Compliance Director and contribute to continuous improvement

Qualifications

• Associate degree or equivalent technical certification in Information Technology or a related field.
• Minimum one year of experience in IT, software asset management, procurement, or a related discipline.
• Understanding of Software Asset Management principles and lifecycle processes.
• Experience with software inventory tools; Flexera experience is highly desirable.
• Familiarity with IT environments and information security concepts.
• Experience creating and maintaining technical or procedural documentation.

Responsibilities

• Maintain and manage software asset inventory and license records.
• Administer software licenses, including terms and conditions, usage rules, restrictions, and product associations.
• Associate purchases, subscriptions, and renewals with licenses within the SAM tool.
• Support administration and maintenance of the SAM platform, including upgrades, interfaces, and troubleshooting.
• Collect and reconcile software installation data to determine compliance positions.
• Manage inventory collection processes, beacons, subnets, device information, and collaborate with IT Operations to resolve inventory issues.
• Monitor and maintain the overall health of the Software Asset Management environment.
• Design and generate reports to monitor software compliance, liabilities, and budgetary information.
• Analyze exception reports and investigate licensing risks.
• Provide recommendations and remediation plans to address compliance concerns.
• Identify underutilized software ("shelfware") and recommend opportunities for license reuse or cancellation.
• Drive cost savings through rationalization, license recycling, and optimized licensing practices.
• Coordinate software compliance remediation activities and communicate risks to stakeholders.
• Assist with internal and external audits and certification efforts.
• Contribute to software vulnerability management and intellectual property protection initiatives.

Skills

Analytical skills

English fluency

Attention to detail

Time management

Global collaboration

Communication skills

Written communication

Interpersonal skills

Education

Associate degree

Technical certification in IT

Tools

Flexera

Asset management tools

Oracle databases

Job description

Viridien (www.viridiengroup.com) is an advanced technology, digital and Earth data company that pushes the boundaries of science for a more prosperous and sustainable future. With our ingenuity, drive and deep curiosity we discover new insights, innovations, and solutions that efficiently and responsibly resolve complex natural resource, digital, energy transition and infrastructure challenges.

Job Details

We are seeking a detail-oriented and analytical Software Asset Analyst to join our team. Reporting to the HPC Governance and Compliance Director, this role will support the management and optimization of software assets across the organization. You will play a key role in ensuring software license compliance, maintaining accurate inventories, supporting audits, and driving cost optimization initiatives.

This position works closely with sourcing, procurement, IT operations, and business stakeholders to ensure software assets are effectively managed throughout their lifecycle.

Key Responsibilities

Software Asset and License Management

• Maintain and manage software asset inventory and license records.
• Administer software licenses, including terms and conditions, usage rules, restrictions, and product associations.
• Associate purchases, subscriptions, and renewals with corresponding licenses within the Software Asset Management (SAM) tool.
• Support administration and maintenance of the SAM platform, including upgrades, interfaces, and troubleshooting.
• Collect and reconcile software installation data to determine compliance positions.
• Manage inventory collection processes, beacons, subnets, device information, and collaborate with IT Operations to resolve inventory issues.
• Monitor and maintain the overall health of the Software Asset Management environment.

Reporting and Analysis

• Design and generate reports to monitor software compliance, liabilities, and budgetary information.
• Analyze exception reports and investigate licensing risks.
• Provide recommendations and remediation plans to address compliance concerns.

Licensing Support and Cost Optimization

• Support sourcing teams and business stakeholders with software renewals and maintenance agreements.
• Ensure payments align with contractual commitments and avoid unnecessary fees or service disruptions.
• Identify underutilized software ("shelfware") and recommend opportunities for license reuse or cancellation.
• Drive cost savings through rationalization, license recycling, and optimized licensing practices.
• Coordinate software compliance remediation activities and communicate risks to stakeholders.

Governance and Continuous Improvement

• Support the ongoing improvement of the Information Security Management System (ISMS).
• Ensure software management practices comply with internal policies and external standards.
• Maintain documentation and process records.
• Assist with internal and external audits and certification efforts.
• Contribute to software vulnerability management and intellectual property protection initiatives.

Qualifications

Education and Experience

• Associate degree or equivalent technical certification in Information Technology or a related field.
• Minimum one year of experience in IT, software asset management, procurement, or a related discipline.
• Understanding of Software Asset Management principles and lifecycle processes.
• Experience with software inventory tools and asset management platforms; Flexera experience is highly desirable.
• Familiarity with IT environments and information security concepts.
• Experience creating and maintaining technical or procedural documentation.

Desired Technical Knowledge

Experience with one or more of the following is preferred:

• Flexera
• Software inventory and discovery tools
• Oracle databases
• Asset management and compliance reporting tools

Skills and Competencies

• Strong analytical and problem-solving skills.
• Highly organized with the ability to manage multiple priorities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to handle sensitive and confidential information with integrity.
• Self-motivated with strong time-management skills.
• Collaborative mindset with the ability to work effectively across global teams.
• Strong communication, writing, and presentation skills.
• Comfortable working with international stakeholders.
• Fluent in English.

Our Hiring Process

At Viridien, we are committed to delivering a respectful, inclusive, and transparent recruitment experience.

Due to the high volume of applications we receive, we may not be able to provide individual feedback to every applicant. Only candidates whose qualifications closely match the role criteria will be contacted for an interview. We do, however, aim to share personalized feedback with those who progress to the first round of interviews and beyond.

We are also dedicated to ensuring that our hiring process accessible to all. If you require any reasonable adjustments to fully participate in the application or interview stages, please don’t hesitate to contact your recruiter directly.

We see things differently. Diversity fuels our innovation, we value the unique ways in which we differ, and we are committed to equal employment opportunities for all professionals.