Sixth Form Attendance Assistant

George Watson's College; Ipswich; On-site; GBP 12,000 - 14,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Cycle-to-work scheme

Free parking

Hot meals on-site

Sports facilities access

Library access

Job summary

Northgate High School in Ipswich is seeking a diligent Attendance Administrator to record Sixth Form attendance and coordinate follow-ups with the Pastoral team. The role supports safeguarding and data accuracy across registers, with daily liaison to tutors and staff.

Hours are 8.30am–12.30pm, Monday to Friday, with interviews held on 22 October 2026. The post includes access to employee benefits and a Local Government Pension Scheme; term-time meals may be available.

Qualifications

• Experience with interacting with students is essential.
• Willingness to undertake relevant training and keep knowledge up to date.
• Good telephone manner and clear communications.
• Ability to work as part of a team and independently.
• Accurate inputting of information and records.
• Strong office skills including Microsoft Office.

Responsibilities

• Receive parental messages and speak to parents, carers and guardians about student absences and follow up on outstanding absences.
• Ensure details of known student absences are entered into the school management system.
• Check missing registers in the sixth form and follow up where they haven’t been completed.
• Ensure all class and Assembly registers are completed to support safeguarding and attendance.
• Refer immediate concerns to Line Manager or Pastoral team.
• Communicate with Assistant Heads of Sixth Form regarding attendance patterns and safeguarding concerns.
• Send attendance communications to parents/guardians using the school messaging service.
• Update systems with medical or health information and share as needed.
• Maintain and file attendance records and registers for department efficiency.
• Prepare weekly and monthly attendance reports for distribution to tutors and Heads of Sixth Form.

Skills

Experience with students

Willingness to undertake training

Good telephone manner

Teamwork and independence

Initiative

Accurate data input

Microsoft Office

Pleasant manner

Self motivation

Confidentiality

Tools

Microsoft Office

Job description

The following content displays a map of the jobs location - Ipswich

£12,078 - £13,502 per annum Commensurate with skills and experience

Working Hours:

8.30am - 12.30pm Monday to Friday

Location:

Closing Date:

18/10/2026

Department:

Pastoral Care

Region / Division:

Northgate High School

Job Role:

Operational/Professional Services

Package Description

Being an employee of Northgate High School allows you access to an Employee Benefits scheme saving you money on many High Street brands, a cycle-to-work scheme, use of the sports facilities, library, and free parking. Hot meals are available on-site during term time. We also offer entry into a competitive Local Government Pension Scheme.

The Role

The post holder will ensure Sixth Form student attendance is recorded accurately and non-attendance is followed up by Assistant Heads’ of Sixth Form/Pastoral Support.

We will be holding interviews on Thursday 22nd October 2026.

Main Responsibilities

Main responsibilities include:

• Receive parental messages and speak to parents, carers and guardian and about student absences and make follow up calls for outstanding absences.
• Ensure that details of known student absences are entered into the school management system.
• Check missing registers in the sixth form and follow up where they haven’t been completed.
• Check and ensure all class registers have been completed including Assembly registers so that any unexplained absences can be followed up as appropriate. Liaise with the Examinations Officer to ensure all students are accounted for in the exam halls.
• Refer immediate concerns to Line Manager or Pastoral team straight away.
• Work alongside and ensure clear lines of communication with the Assistant Heads’ of Sixth Form/Pastoral Support to identify patterns, issues and safeguarding concerns regarding absence.
• Send school communications to parents, carers and guardians using the school messaging service.
• Updating systems with any additional medical or health concerns and disseminate information where needed.
• Help to ensure the efficient and effective administration in the department by maintaining records and registers.
• Prepare weekly reports of attendance by registration group and distribute to tutors and relevant Assistant Head of Sixth Form.
• Prepare a monthly attendance report and attend year group meeting to discuss.
• Send out attendance letters or emails following the attendance protocol.
• Refer students and the families of persistent non-attendees to the relevant Assistant Head of Sixth Form.
• Ensuring the security and confidentiality of data and equipment within the department.
• Manage your workload in line with the school priorities.

The Ideal Candidate

Essential skills and experience include:

• Experience of interaction with students
• A willingness to undertake relevant training and keep knowledge up to date
• Good telephone manner
• Ability to work as part of a team and independently
• Ability to take the initiative
• The ability to input information accurately
• Good office skills including Microsoft Office.
• Pleasant manner and enthusiastic
• Self motivated
• Tactful and diplomatic
• Able to observe and maintain confidentiality

About the school/organisation

Northgate High School is an 11-18 school situated on the edge of Ipswich. Our school is an impressive site, with purpose-built centres maintained and equipped to the highest standards, including recent investment in technology.

We embrace three core values of Respect, Determination and Teamwork. These values are fundamental to the calm and positive learning environment that we strive to achieve at all levels across the school.

Following Ofsted's December 2024 inspection, we are a school with students who exhibit outstanding behaviour and attitudes. Inspectors noted that our school is calm and orderly, and that student behaviour is exemplary. They also noted that staff enjoy the sense of community that they feel in our school, with their wellbeing supported by leaders. The relationships between staff and students are very strong, with students demonstrating positive behaviour for learning in lessons.

The ethos at Northgate is underpinned by our genuine desire to support the wellbeing of every student and staff member ensuring that they can realise their full potential. We value our staff highly and, if you join us, you will be working in a school that is committed to staff wellbeing, offers a first class professional development programme carefully linked to the School Improvement Plan and Performance Objectives. This means that our CPD programme strengthens the link between personal autonomy and our aims as a school. We maintain positive links with other local schools and universities.

Along with the extensive CPD programme we offer a competitive pension scheme and benefit package which is available to all staff.