Site Access Control Administrator

Balfour Beatty plc; Rotherham; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Smart working

25 days annual leave (pro rata)

Pension

Job summary

Balfour Beatty plc is seeking a Site Access Control Administrator to coordinate site access control requirements across UK projects. You will manage orders, liaise with suppliers and project teams, and ensure on-time delivery of hardware, software and services.

The role involves mobilisation and demobilisation support, with a focus on health and safety documentation and performance reporting. The ideal candidate will have strong administration and IT skills, experience with digital systems and

Qualifications

• Experience in an administration, coordination, mobilisation, workforce management or project support role.
• Strong IT skills, including Microsoft Excel, Word, PowerPoint and Teams.
• Experience working with digital systems, databases and reporting tools.
• Ability to produce management information and performance reports.
• Excellent organisational, planning and communication skills.

Responsibilities

• Coordinating site access control requirements for new and existing projects.
• Managing orders for access control hardware, software and services through approved supply chain partners.
• Ensuring orders are processed accurately and delivered in line with service levels and project timelines.
• Monitoring progress of orders and resolving issues for successful delivery.
• Supporting mobilisation activities from planning through deployment.
• Coordinating installation, commissioning and handover of site access control equipment.
• Producing reports and management information to monitor KPIs and SLAs.

Skills

Administration

Coordination

MS Office

Data reporting

Stakeholder management

Attention to detail

Communication

Problem solving

Tools

Power BI

MS Excel

MS Teams

Job description

About The Role

At Balfour Beatty, we don't just deliver innovative infrastructure solutions, we create opportunities for people to build rewarding and meaningful careers. As a

At Balfour Beatty, we don't just deliver innovative infrastructure solutions, we create opportunities for people to build rewarding and meaningful careers. As a Site Access Control Administrator within our Asset & Technology Solutions business, you'll play a key role in supporting projects across the UK by coordinating site access control systems and services from mobilisation through to demobilisation.

Acting as the central point of contact for project teams, suppliers and internal stakeholders, you'll help ensure that access control hardware, software and associated services are delivered, installed and operational in line with project requirements. This is an exciting opportunity to join a growing function that supports projects across the wider Balfour Beatty Group, helping to improve operational efficiency, compliance and workforce management.

What you'll be doing

• Coordinating site access control requirements for new and existing projects.
• Managing orders for access control hardware, software and associated services through approved supply chain partners.
• Ensuring orders are processed accurately and delivered in line with agreed service levels and project timelines.
• Monitoring the progress of orders and resolving any issues to ensure successful delivery.
• Supporting project teams throughout mobilisation activities, from planning and design through to deployment.
• Assisting with system design discussions and gathering project-specific requirements.
• Coordinating the installation, commissioning and handover of site access control equipment.
• Supporting demobilisation activities, including equipment recovery and redeployment.
• Producing reports and management information to monitor service performance, KPIs and SLAs.
• Analysing data and presenting insights to key stakeholders to support informed decision‑making.
• Ensuring all necessary health and safety documentation and RAMS are in place before hardware delivery or collection.
• Building and managing mobilisation and demobilisation delivery programmes.
• Responding to customer enquiries and proactively resolving issues.
• Building strong relationships with project teams, suppliers and internal stakeholders across the business.
• Contributing to continuous improvement initiatives and departmental objectives.

Who we’re looking for

We're seeking a highly organised and customer-focused administrator who can effectively manage multiple priorities while maintaining exceptional attention to detail.

Essential Experience & Skills

• Experience in an administration, coordination, mobilisation, workforce management or project support role.
• Strong IT skills, including Microsoft Excel, Word, PowerPoint and Teams.
• Experience working with digital systems, databases and reporting tools.
• Ability to produce management information and performance reports.
• Excellent organisational, planning and communication skills.
• Strong attention to detail with a focus on data accuracy.
• Ability to manage multiple stakeholders and competing priorities.
• Strong problem‑solving skills and a proactive approach to customer service.
• Ability to work within service level agreements and performance targets.
• Excellent interpersonal skills with the confidence to communicate effectively at all levels.

Desirable Experience

• Experience working with site access control or workforce management systems.
• Experience within construction, engineering or infrastructure sectors.
• Knowledge of workforce competency management systems.
• Experience using Power BI or other data analytics platforms.
• Understanding of project mobilisation and demobilisation processes.
• Knowledge of GDPR and data governance requirements.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About Us

Asset & Technology Solutions provides innovative, safe and sustainable solutions to the Balfour Beatty projects across the UK. Our wide range of equipment and services includes HGV's, tower and crawler cranes, piling equipment, CCTV and security services, survey services and drones, suction excavators, sweepers, modular accommodation and much more.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]