Site Coordinator

Watkin Jones PLC; Oxford; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Discount gym memberships

Your Wellbeing programme

OpenUp wellbeing platform

Discretionary annual bonus

Health cash plan

Life insurance

Exclusive shopping discounts

Contributory pension scheme

Job summary

Watkin Jones PLC in Oxford is seeking a Site Administrator to be the hub of the site office for a major development, ensuring smooth daily operations and accurate records. This fixed-term role offers structured administration, visitor coordination, and support to the site team in a fast-paced live construction environment.

You will manage documentation, meetings, minutes, subcontractor data, and office supplies, while ensuring procedures are followed and information remains up to date.

Qualifications

• Previous administration experience in a busy office environment.
• Excellent organisational skills and strong attention to detail.
• Confidence using Microsoft Office and other business systems.
• Strong communication skills and the ability to build positive relationships with a range of people.
• A structured approach and an appreciation for following processes and procedures.
• A positive, 'get up and go' attitude with a willingness to support the wider team wherever needed.

Responsibilities

• As the Site Administrator, be the first point of contact for visitors, contractors and colleagues.
• Manage day-to-day administration, maintain accurate project records and documentation.
• Coordinate office supplies and ensure key information is up to date and accessible.
• Prepare and distribute clear meeting minutes and maintain subcontractor databases.
• Support the wider site team as the development progresses and ensure processes are followed.

Skills

Administration experience

Organisational skills

Attention to detail

Communication skills

Prioritisation / multi-tasking

Team player

Tools

Microsoft Office

Job description

We have an exciting opportunity for a Site Administrator to join our Oxford development and play a key role in supporting the successful delivery of a major construction project. The role offers a fixed term contract until October 2028.

This is far more than a traditional administration role. You'll be the hub of the site office, ensuring everything runs smoothly, efficiently, and professionally. Working within a fast-paced live construction environment, you'll support the site team by managing essential administrative processes, maintaining accurate records, coordinating visitors, and helping to create a welcoming and well-organised workplace.

No two days are the same, and you'll thrive on variety, taking pride in delivering high-quality administrative support while ensuring procedures are followed and information is always up to date.

What you’ll be doing:

As the Site Administrator, you'll be the first point of contact for visitors, contractors and colleagues, ensuring everyone receives a professional and friendly welcome. You'll play a vital role in keeping the site running smoothly by managing day-to-day administration, maintaining accurate project records and documentation, coordinating office supplies, and ensuring key information is always up to date and easily accessible. You'll support meetings by preparing and distributing clear, concise minutes, maintain subcontractor databases, and work closely with the wider site team to provide administrative support as the development progresses. Working in a busy live construction environment, you'll follow established processes and procedures to ensure compliance, consistency, and efficiency across the project while helping to keep the site office organised and running effectively.

What we're looking for

We're looking for someone who is naturally organised, proactive and enjoys working in a busy environment. You'll be the type of person who spots what needs doing and gets on with it, while remaining calm and efficient when juggling multiple priorities.

You'll have:

• Previous administration experience in a busy office environment.
• Excellent organisational skills and strong attention to detail.
• Confidence using Microsoft Office and other business systems.
• Strong communication skills and the ability to build positive relationships with a range of people.
• A structured approach and an appreciation for following processes and procedures.
• A positive, "get up and go" attitude with a willingness to support the wider team wherever needed.

Experience within construction, document control, or working on a live site would be advantageous, but just as important is your enthusiasm, reliability, and desire to be part of a successful project team.

Why join us ?

At Watkin Jones, we believe in investing in our people. Here’s what we can offer you:

• Work-Life Balance:25 days of annual leave (increasing with tenure)and discounted gym memberships.
• Wellbeing:Access to‘Your Wellbeing’ programme & OpenUp – a confidential wellbeing platform.
• Rewards:Discretionary annual bonus, health cash plan, life insurance, and more.
• Benefits:Exclusive shopping discounts, and a contributory pension scheme.

Why Choose Watkin Jones Group?

Watkin Jones Group is the UK’s leading developer, builder, and manager of residential-for-rent homes, with a rich history dating back to 1791. With 54,000+ homes developed and in-build across over 254 schemes, we have a proven track record of success. Our operating arm, Fresh, manages over 18,500 units across 58 schemes, representing approximately £1.7bn of assets under management.

Joining us means becoming part of a company that’s not only deeply rooted in history but also firmly focused on the future. We’re committed to creating high-quality rental homes, fostering vibrant communities, and driving sustainable development.