Site Operations Administrator (Project Support)

Oyster Yachts Limited; Wroxham; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Salary sacrifice scheme

Cycle to work scheme

TELUS EAP – confidential advice 24/7

25 Days Holiday + Bank Holiday and x-m

Discounted shopping

Job summary

Oyster Yachts Limited in Wroxham is seeking a meticulous Site Administrator to provide essential administrative support to the Wroxham site and broader business. You will work closely with Project Management, Design, Production and HR to keep information organised, coordinate activities and ensure teams have the support needed to operate efficiently.

This varied role includes documentation and reporting, client visits, travel arrangements, purchasing admin and general site support, delivering a

Qualifications

• Proficient in Microsoft Office, especially Excel, Word, Outlook and Teams.
• Strong organisational skills with ability to prioritise requests and meet deadlines.
• Excellent written and verbal communication with a professional phone manner.
• Attention to detail when preparing documents and data entry.
• Experience coordinating information across teams and maintaining records.

Responsibilities

• Provide administrative support to Project Managers and maintain Master Work Lists (MWLs).
• Prepare and distribute weekly options reports and production updates.
• Coordinate client documentation for signature via DocuSign and monitor approvals.
• Maintain the Design Change Request (DCR) tracker and support document control.
• Assist HR administration and compliance activities, including annual driving licence checks.
• Compile a monthly company newsletter with business updates and events.
• Arrange owner’s manuals preparation and ensure handover readiness.
• Schedule client visits, book meeting rooms, lunches and refreshments.
• Answer calls for Wroxham and Southampton and direct to colleagues.
• Order office supplies, arrange courier collections and manage site logistics.
• Arrange travel (flights, hotels, car hire) and ensure itineraries.
• Raise and receipt purchase orders; monitor outstanding orders and invoice queries.
• Maintain confidential records for clients, suppliers, colleagues and finances.
• Provide additional administrative support as needed.

Skills

Microsoft Office (Excel, Word, Outlook

Teams

Excellent written and verbal comms

Organisational skills

Client/hub doc familiarity

Tools

HubSpot

DocuSign

Power BI

Job description

Oyster Yachts Limited in Wroxham is seeking a meticulous Site Administrator to provide essential administrative support to the Wroxham site and broader business. You will work closely with Project Management, Design, Production and HR to keep information organised, coordinate activities and ensure teams have the support needed to operate efficiently.

This varied role includes documentation and reporting, client visits, travel arrangements, purchasing admin and general site support, delivering a