Site Facilities & Projects Coordinator

Bilfinger; North Petherton; On-site; GBP 28,000 - 36,000; Full time

Job summary

Bilfinger UK is seeking a Project Coordinator to manage delivery processes for the HPC site, ensuring smooth operations, accurate payroll data handling, and effective coordination with suppliers and stakeholders. You will oversee timekeeping, site facilities, and meetings, supporting project teams in a fast-paced environment.

The role requires strong administrative skills, Excel/Office proficiency, and the ability to work with diverse teams, including German and French colleagues.

Qualifications

• Excellent knowledge of Microsoft Office (Excel, Word, Outlook and Teams).
• Strong confidentiality and payroll data handling.
• Administrative experience with attention to detail.
• Excellent interpersonal, verbal and written communication.
• Strong customer service orientation.
• Experience using Concur, SharePoint, SAP and CEMAR.
• Self-motivated and resilient; ability to complete tasks.
• Ability to work with diverse cultures, including German and French colleagues.
• Previous experience in a similar role.
• Experience managing an office environment and facilities.

Responsibilities

• Act as the primary contact for external suppliers and facilities providers to ensure purchasing and ordering of office supplies is competitive and delivered on time.
• Induct Bilfinger guests and client to K11 building; ensure compliance with security and induction requirements.
• Coordinate weekly/monthly time-writers and ensure correct codes and data for timesheets in the Bilfinger Manpower system.
• Produce Time & Attendance weekly reports and train staff on access codes and payroll processes.
• Ensure stationery and office items are available, replenished and ordered as required.
• Manage site facilities, raise H&S or environmental issues, and coordinate with Bilfinger and client for resolution.
• Collaborate with Project, Commercial and Support teams on ongoing activities.
• Organise meetings and book meeting rooms, refreshments, and related activities.
• Maintain records for site agreements, payroll data and audit files.
• Build relationships with stakeholders across entities and clients for business continuity.
• Undertake any other tasks as required by HR/IR Lead.

Skills

Excel

Word

Outlook

Teams

Interpersonal skills

Verbal communication

Written communication

Customer service

Confidential data handling

Administrative experience

Stakeholder management

Problem solving

Self-motivated

Diversity & inclusion

Office facilities experience

Tools

Concur

SharePoint

SAP

CEMAR

Excel

Word

Outlook

Teams

Job description

Bilfinger UK is seeking a Project Coordinator to manage delivery processes for the HPC site, ensuring smooth operations, accurate payroll data handling, and effective coordination with suppliers and stakeholders. You will oversee timekeeping, site facilities, and meetings, supporting project teams in a fast-paced environment.

The role requires strong administrative skills, Excel/Office proficiency, and the ability to work with diverse teams, including German and French colleagues.