Site Document Controller & Admin Specialist

Vincera Consulting Ltd; Chester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction consultancy is seeking a Document Controller / Site Admin based in Chester, UK. This role involves managing site inductions and documentation, ensuring compliance with Health and Safety regulations, and supporting procurement activities. The ideal candidate will have strong organizational skills and experience in handling site documentation. Responsibilities include updating attendance registers, liaising with subcontractors, and maintaining accurate records using documentation platforms. This is an essential role for maintaining efficient site operations.

Qualifications

• Experience in Health and Safety documentation management.
• Proficient in using documentation platforms like Procore.
• Strong organizational skills and attention to detail.

Responsibilities

• Ensure all inductions are complete and relevant documents uploaded.
• Manage attendance register and ensure all certs are valid.
• Update site management with daily manpower and procurement information.

Job description

About the job Document Controller / Site admin

Health and Safety:

Inductions:

Ensuring all inductions are complete, relevant documents are valid and the correct documents uploaded.

Ensuring all new workers have signed their company RAMs/Lift Plan

Sending induction links or accommodating people with instruction on QR codes

Ensuring all visitors complete visitors inductions

Documents:

Ensuring all subcontractors forms and certs are submitted for the commencing week or for plant arriving onsite (If not follow up)

Issue Plant stickers for new plant

Update plant tracker with relevant information

Update RAMS tracker with relevant information

Ensure all permits are signed Closed off.

Ensure all new subcontractors complete Safe Starts

Attendance Register Daily updated

Frequent maintenance of the attendance register, ensure all certs and cards valid

Site Resources Daily Updated and issued to site management and H&S manager

File all H&S weekly documents onto Procore

Update Whiteboards daily/information received Manpower, Permit Board and Daily/Weekly inspection Upload photos to Elliott Group on site diary

Procurement:

Raising material and plant requisitions.

Clearing missing tickets printing snippet of missing ticket information (signed by manager) preferable - request a copy of the docket from supplier.

Material and Plant GRNs

Arranging collection for off hire equipment/plant and manually off hiring on coins

Gather information for monthly stationery/office supply orders.

Following up with Procurement/supplier regarding outstanding requisitions or POs

Problem Invoice Workbench gather more information

Tracking plant report and communicating with site and procurement if changes have not been updated on tracker.

Site Administrator

Duties

Update daily manpower information gathered from attendance register.

Capture all visitors.

Record of all internal plant arriving or leaving site

Record of all waste waste dockets

Record of new skips or skip exchanged

BCAR/Quality:

Ensuring all relevant company information captured on O&M tracker and Procore directory.

Quarterly Quality Audit Inspection Template provided (BCAR/Quality Manager) will request required information.

Upload apartments sign off and certs to Procore when requested by site management.

Finalized and received certs for apartments will be updated to Procore inspection along with photographs and apartment sign off sheets.

Update

Other Adhoc Duties

Drawing Register

Agency Labour timesheets (HO will be taking over this)

Printing and laminating of signage

Stone and waste register

Gathering relevant information for Project Review