Site Administrator - Woking - 16 month FTC

GRAHAM Building; Woking; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in civil engineering is seeking a Site Administrator for a 16-month fixed-term contract in Woking. The successful candidate will support the project team with clerical duties, document control, and communication with stakeholders. This role requires strong organisational skills and IT literacy, along with the ability to work on-site. Benefits include subsidised private medical cover and 35 days of annual leave.

Benefits

Subsidised Private Medical Cover

Life Assurance Scheme

Contributory Pension

35 Days Annual Leave

Qualifications

• Solid experience of site administration / document control experience.
• Ability to work full-time on site in Leeds.

Responsibilities

• Provide clerical support to the project team.
• Assist with production of reports and documents.
• Book and record travel arrangements for the department.

Skills

Organisational Skills

Communication

IT Literacy

Tools

SharePoint

Viewpoint 4P

Autodesk Build

Job description

SITE ADMINISTRATOR - 16month Fixed Term Contract

Division: Civil Engineering

Location: Woking

Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays)

We are looking for an enthusiastic and experienced Site Administrator to join our team. Based on site, the successful candidate will assist and support the wider team and seek to establish strong working relationships across the Project and wider division.

Flexible hours may be considered for the right candidate.

The ideal candidate will have demonstrable experience in a similar Administrator/Receptionist role.

Typical Duties Will Include

• Provide clerical support to the project team, including word processing, photocopying, fax and post duties.
• Assist with the development and maintenance of filing and administrative systems operating in the Insurance department to include the collation of materials, as required.
• Assist with production of reports and documents to an acceptable standard, as required.
• Take and record messages accurately.
• Deal with incoming and preparation of outgoing mail.
• Book and record travel arrangements for the department.
• Carry out any other duties as are necessary within the scope and purpose of the job as requested by the Project Manager.
  
  

Essential Criteria

• Solid experience of site administration / document control experience.
• Fully IT literate, with the ability to quickly adapt to platforms such as SharePoint, Viewpoint 4P, and Autodesk Build.
• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Professional, approachable, and confident in dealing with stakeholders at all levels.
• Ability to work full-time on site in Leeds.
  
  

Desirable Criteria

• Experience working on large-scale construction projects.
• Familiarity with document control platforms in a construction or engineering setting.
• Proven ability to manage dual roles effectively, balancing technical document control and front-facing administration tasks.
  
  

Our Commitment

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.

We Are Dedicated To Making Our Policies And Guidance Accessible To All Applicants And Employees. If You Need This Document In An Alternative Format, Such As Large Print, Audio, Or Braille, Please Contact Us At

• Email: [e-mail]
• Phone: [phone]
  
  

Role

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email: [e-mail]
• Phone: [phone]
  
  

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.