Site Administrator (12 month fixed-term)

Talosats Careers; Reading; Hybrid; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Volunteering days

Job summary

McLaughlin & Harvey is seeking a Site Administrator to support high-value projects across health, education and commercial sectors in the UK. The role covers reception, filing, document management, and gatekeeping of site information.

You will work with Viewpoint and Fieldview systems and report to the site team. The ideal candidate will have strong typing, good telephone manners, and the ability to run site office procedures, with a proactive approach to teamwork and independent work when

Qualifications

• Typing and computer skills required.
• Good telephone manner essential.
• Ability to maintain site office procedures.

Responsibilities

• Reception: greet visitors and handle mail.
• Site filing and document scanning/upload to Viewpoint/Fieldview.
• Update registers and drawings rack.
• Prepare minutes, letters and reports.
• Collect information from subcontractors (eg. plant check sheets).
• Maintain stationery and contact directory; daily labour totals.

Skills

Typing skills

Telephone manners

Site office procedures

Tools

Viewpoint

Fieldview

Job description

McLaughlin & Harvey is a privately owned company with over 170 years of experience, specialising in construction. We provide quality new builds, extensions, refurbishments, fit-outs, and small works projects. Working within the health, education, commercial, industrial, leisure, sporting, retail, and residential sectors.

The experience and capabilities of our team allow us to deliver award-winning, quality projects. We are known for adding value and innovation throughout the process, saving our clients time and money. We work across several sectors and are partners on a number of framework agreements, creating value in every project we deliver.

We are a forward-thinking Company with an established presence across the UK and Ireland. Our values We Commit, We Care, We Collaborate shape how we work with our clients, partners, and each other.

As our business continues to grow, we are looking for dedicated individuals who take pride in their work and want to build a rewarding career within a supportive and collaborative environment. We are seeking a Site Administrator to enhance our team and drive success across our high value projects.

Why join us?

• Exciting Projects – Work on varied sector projects and leave a lasting legacy
• Career Growth – Clear progression pathways and continuous professional development
• Collaborative Culture – Be part of a team that values innovation, integrity, and a commitment to excellence
• Competitive Package – Enjoy a competitive salary and great benefits with volunteering days

What you will be doing

The successful candidate will have a wide and varied remit making full use of their experience and skills.

• Reception; greeting visitors and dealing with mail (in and out)
• Site filing
• Scanning in of all documents and uploading to Viewpoint and Fieldview (full training will be given)
• Updating of all registers
• Typing of minutes of meetings/letters/general correspondence/reports
• Ensure receipt from sub-contractors of required information (plant check sheets, toolbox talks, H&S information)
• Drawings - keeping drawing rack up to date with drawings and schedules
• Maintaining and ordering stationery
• Making tea and coffee for meetings
• Updating contact directory
• Collating monthly returns
• Typing up daily labour totals
• Assisting with community benefits.

What We’re Looking For

• Applicants should have excellent typing and computer skills
• Display a good telephone manner
• Be capable of maintaining site office procedures

• The successful candidate should have experience of team working as well as being able work on their own initiative.
• Security clearance already obtained.
• Experience within the Construction Industry is preferred but not essential.
• Experience with Viewpoint for projectsis preferred but not essential.

Join us on our journey to #BuildingTogetherUnlockingPotential

McLaughlin and Harvey are an equal opportunities employer who are committed to creating an inclusive and diverse workplace where everyone is treated with dignity and respect. We welcome applications from all suitably qualified candidates regardless of backgrounds, experiences, and identities. We believe that diverse perspectives strengthen our teams and help us deliver better outcomes for our people, our clients, and the communities in which we work.